Meeting

COMMITTEE OF THE WHOLE MEETING AGENDA
Wednesday, March 23, 2022

To be held electronically via the Boardroom at
175 Ingram Street, Duncan, BC
9:30 AM

APPROVAL OF AGENDA

Motion to approve agenda.

ADOPTION OF MINUTES

M1.

Committee of the Whole Meeting of February 23, 2022

Recommendation	That the minutes of the Committee of the Whole meeting of February 23, 2022 be adopted.

M2.

Special Committee of the Whole meeting of March 3, 2022

Recommendation	That the minutes of the Special Committee of the Whole meeting of March 3, 2022 be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The purpose of the Public Input Period is to provide the public with an opportunity to comment on an agenda item before the Board / Committee / Commission considers the item. The Public Input Period Procedure Policy provides for the public input period to proceed in a timely fashion. Public Input Period items cannot include matters which are, or have been, the subject of a Public Hearing.

DELEGATIONS

D1.

Jason Potter M.Sc., PTP , Associate, Senior Transportation Planner, Bunt & Associates Re: Regional Active Transportation Plan - Project update and Phase 1 Engagement Summary

Recommendation

6.	CORRESPONDENCE

7.	INFORMATION

REPORTS

R1.

Report from the Parks & Trails Division Re: Regional Active Transportation Plan – Round 1 Engagement Update

Recommendation	For information.

R2.

Report from the Finance Division Re: Procurement Policy Updates

Recommendation	That it be recommended to the Board that the revised Procurement Policy attached to the March 23, 2022, Committee of the Whole Staff Report be approved.

R3.

Report from the Engineering Services Division Re: Saltair Coastal Slope Stability Assessment

Recommendation

That it be recommended to the Board:
1. That the Coastal Slope Stability Assessment prepared by Stantec Consulting Ltd. in association with Palmer in February 2022, be received.
2. That staff report back to the Electoral Area Services Committee on the process for updating the OCP for the Electoral Areas to incorporate the mapping and recommendations of the Saltair Coastal Slope Stability Assessment.
3. That the Coastal Slope Stability Assessment be referred to the Emergency Management Division to inform the regional disaster risk reduction program and emergency preparedness.
4. That staff prepare a report outlining potential additional work and cost estimates for the 2023 budget year including:
a) Expansion of the coastal slope stability assessment to other areas in the region with similar geomorphic characteristics, including portions of North Cowichan, Cowichan Bay and Mill Bay in order to identify risks to communities and infrastructure.
b) More detailed subsurface geotechnical investigation of the Saltair study area to better refine the recommended setback area.
c) A review of stormwater discharges within the Saltair study area and development of a stormwater management plan.
5. That the Coastal Slope Stability Assessment prepared by Stantec Consulting Ltd. In association with Palmer in February 2022 be referred to the Town of Ladysmith and the Municipality of North Cowichan.

R4.

Report from the Engineering Services Division Re: Regional Landslide Hazard Assessment

Recommendation

That it be recommended to the Board:
1. That the Landslide Hazard Assessment prepared by Stantec Consulting Ltd. in association with Palmer in December 2021, be received.
2. That staff report back to the Electoral Area Services Committee on the process for updating the OCP for the Electoral Areas to incorporate the mapping and recommendations of the Regional Landslide Hazard Assessment.
3. That the Landslide Hazard Assessment be referred to the Emergency Management Division to inform the regional disaster risk reduction program and emergency preparedness.

9.	UNFINISHED BUSINESS

10.	NEW BUSINESS

11.	QUESTION PERIOD Questions shall be addressed to the Chair and must be truly questions and not statements of opinions. Questioners are not permitted to make a speech.

12.

CLOSED SESSION

CSM1 – Closed Session Regional Services Committee Minutes of October 27, 2021

CSM2 – Closed Session Community Services Committee Minutes of November 10, 2021

CSM3 – Closed Session Regional Services Committee Minutes of November 24, 2021

CSM4– Closed Session Special Committee of the Whole Minutes of March 3, 2022

CSR1 – Report from the Land Use Services Department {Sub (2)(b)}

13.

ADJOURNMENT

Motion to adjourn.

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