Meeting




COWICHAN VALLEY REGIONAL DISTRICT


NOTICE OF BOARD MEETING

 
DATE:   Wednesday, April 13, 2022
     
     
TIME:   REGULAR SESSION
    1:30 PM
     
     
PLACE:   BOARD ROOM
    175 INGRAM STREET
     
     
     
   
    ________________________________
    Angie Legault
    CORPORATE OFFICER

 
 
 




REGULAR BOARD MEETING AGENDA
Wednesday, April 13, 2022 
To be held electronically via the Boardroom at
175 Ingram Street, Duncan, BC
1:30 PM
 
1.

APPROVAL OF AGENDA

Motion to approve agenda.

2.

ADOPTION OF MINUTES                                                                                                                           

M1.

Regular Board Meeting of March 23, 2022

Recommendation

That the minutes of the Regular Board meeting of March 23, 2022 be adopted.
 
3.

BUSINESS ARISING FROM THE MINUTES

4.

PUBLIC INPUT PERIOD

5.

DELEGATIONS

D1.

Amanda Redpath, Saltair Slo Pitch RE: Reconsideration of denial recommendation for the Saltair Slo Pitch Leagues use of Saltair Centennial Park.

Recommendation
For information.
 
6.

REPORT OF THE CHAIRPERSON

7.

CORRESPONDENCE

8.

INFORMATION

9.

COMMITTEE/COMMISSION REPORTS

CR1.

Report and Recommendations of the Committee of the Whole Meeting of March 23, 2022 - Director Siebring

Recommendation

1.    That the revised Procurement Policy attached to the March 23, 2022 Committee of the Whole Staff Report be approved as amended to include that the CVRD supports the principles of the BC Social Procurement Initiative.

2.    1.     That the Coastal Slope Stability Assessment prepared by Stantec Consulting Ltd. in association with Palmer in February 2022, be received.
2.     That staff report back to the Electoral Area Services Committee on the process for updating the OCP for the Electoral Areas to incorporate the mapping and recommendations of the Saltair Coastal Slope Stability Assessment.
3.     That the Coastal Slope Stability Assessment be referred to the Emergency Management Division to inform the regional disaster risk reduction program and emergency preparedness.
4.     That staff prepare a report outlining potential additional work and cost estimates for the 2023 budget year including:
a.     Expansion of the coastal slope stability assessment to other areas in the region with similar geomorphic characteristics, including portions of North Cowichan, Cowichan Bay, and Mill Bay in order to identify risks to communities and infrastructure.
b.     More detailed subsurface geotechnical investigation of the Saltair study area to better refine the recommended setback area.
c.     A review of stormwater discharges within the Saltair study area and development of a stormwater management plan.
5.     That the Coastal Slope Stability Assessment prepared by Stantec Consulting Ltd. in association with Palmer in February 2022 be referred to the Town of Ladysmith and the Municipality of North Cowichan.

3.     1.     That the Landslide Hazard Assessment prepared by Stantec Consulting Ltd. in association with Palmer in December 2021, be received.
2.     That staff report back to the Electoral Area Services Committee on the process for updating the OCP for the Electoral Areas to incorporate the mapping and recommendations of the Regional Landslide Hazard Assessment.
3.     That the Landslide Hazard Assessment be referred to the Emergency Management Division to inform the regional disaster risk reduction program and emergency preparedness.
 
CR2.

Report and Recommendations of the Electoral Area Services Committee Meeting of April 6, 2022 - Director Salmon

Recommendation

1.    That a Grant-in-Aid, Electoral Area A – Mill Bay/Malahat, in the amount of $7,000 be provided to the Rotary Club of South Cowichan to support the replacement of the “Welcome to Mill Bay” signs on Highway 1.
2.    That a Grant-in-Aid, Electoral Area I – Youbou/Meade Creek, in the amount of $3,500 be provided to the Cowichan Lake District Chamber of Commerce to support the Mobile Services Unit.
3.    That a Grant-in-Aid, Electoral Area I – Youbou/Meade Creek, in the amount of $500 be provided to Lake Cowichan Secondary School for a Bursary for a graduating student that resides in Electoral Area I – Youbou/Meade Creek to support their future education or training.
4.    That the Islands Trust be informed that the interests of the Cowichan Valley Regional District are unaffected by the Islands Trust draft Bylaw No. 526.
5.    That a Parks & Trails Special Event Permit for the Saltair Slo Pitch League for use of the ball diamonds at Saltair Centennial Park between April 23 and July 22, 2022, be denied.
6.    That the letter dated March 23, 2022, from Andy Rasimas, WiMacTel Canada Inc., on Behalf of Telus Communications, Re: Removal of Telus Payphone(s) at Aitken & Fraser, Shawnigan Lake, be referred to staff to:
1.    Clarify some of the key points raised regarding the benefits of having payphones left in the community;
2.    Obtain statistics on payphone usage at the Aitken & Fraser location;
3.    Place an ad in the local newspaper requesting comments from the community on Telus Communications’ plans for removal of the payphone(s) at Aitken & Fraser in Shawnigan Lake; and
4.    Send a letter to Telus Communications requesting a 30-day extension for their plan for Removal of Telus Payphone(s) at Aitken & Fraser, Shawnigan Lake.

Electoral Area Directors only vote on the following:

7.    That Development Variance Permit No. DVP21G02 (Lot 6, Chemainus Road, PID: 005-946-301), be referred back to staff for further review and clarification with the applicants and the Building Inspector on the following:
1.    Inclusion into the setback for the watercourse area;
2.    The height restriction; and
3.    To provide the applicants, for their information, with a copy of the Saltair Coastal Slope Stability Assessment Report.
8.    That Application No. ALR21B01 (1715 and 1745 Thain Road, PID: 028-342-119 and PID: 001-740-849), be referred back to staff to facilitate a meeting with the Agricultural Land Commission, Ministry of Mines and Ministry of Environment, regarding the operations and non-compliance issues on the subject site and how to work together to move the site forward in a more positive way and report back to the Electoral Area Services Committee prior to the Committee making any decision on the application.
9.    That Application No. ALR21E03 (2919 Doupe Road, PID: 005-503-485), be forwarded to the Agricultural Land Commission.
10.    1.    That Official Community Plan Amendment Bylaw No. 4275 for Application No. 01-C-17RS (PID: 025-580-311) be forwarded to the Board for consideration of 1st and 2nd reading.
2.    That Zoning Amendment Bylaw No. 4276 for Application No. 01-C-17RS (PID: 025-580-311 and PID: 002-315-408) be forwarded to the Board for consideration of 1st and 2nd reading.
3.    That prior to adoption of Official Community Plan Amendment Bylaw No. 4275 and Zoning Amendment Bylaw No. 4276 for Application No. 01-C-17-RS (PID: 025-580-311 and PID: 002-315-408), the following conditions be secured:
a.     Registration of a replacement Statutory Right-of-Way for the existing groundwater monitoring well for CVRD access in perpetuity.
b.    Completion of a lot boundary adjustment and lot consolidation to clearly identify the future subdivision parcel.
c.    Registration of a Section 219 covenant to secure the following:
i.    Community water connections installed to the property line of all future lots at the subdivision stage;
ii.    Installation of fire hydrants, to the satisfaction of the CVRD Emergency Management Division, at the subdivision stage; and
iii.    A restriction on the creation of a shared sewerage system, unless connected to a CVRD community sewer system.
4.    That a public hearing for Bylaw Nos. 4275 and 4276 be scheduled with the Directors from Electoral Areas C, A and F as delegates.
11.    That for Application No. RZ19I01 (Laketown Ranch & Teleglobe Properties), staff develop a framework to ensure that there are no age restrictions for owners of the manufactured homes, residences and cabins and that there are no daily rentals permitted.
 
10.

DIRECTOR REPORTS

11.

STAFF REPORTS

12.

PUBLIC HEARINGS

13.

BYLAWS

B1.

That “CVRD Bylaw No. 4417 – Malahat Fire Protection Service Amendment Bylaw, 2022”, be adopted.

B2.

That “CVRD Bylaw No. 4418 – Eagle Heights Fire Protection Service Amendment Bylaw, 2022”, be adopted.

B3.

That  “CVRD Bylaw No. 4419 – Lake Cowichan Fire Protection Service Amendment, (Boundary Extension), Bylaw, 2022", be adopted.

14.

BYLAWS - ELECTORAL AREA DIRECTORS

BEA1.

   That “CVRD Bylaw No. 4391 – Board of Variance Establishment and Procedures Bylaw, 2022”, be adopted.

BEA2.

That “CVRD Bylaw No. 4379 – Development Application Procedures Bylaw, 2022", be adopted.

BEA3.

That “CVRD Bylaw No. 4408 – Advisory Planning Commission Establishment Bylaw, 2022”, be given 1st, 2nd and 3rd readings.

BEA3.

That “CVRD Bylaw No. 4408 – Advisory Planning Commission Establishment Bylaw, 2022”, be adopted.

BEA4.

That “CVRD Bylaw No. 4360 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw, 2022”, be given 1st and 2nd readings.

15.

RESOLUTIONS

16.

UNFINISHED BUSINESS

17.

NOTICE OF MOTION

18.

NEW BUSINESS

NB1.

Correspondence from Thomas Elliott regarding Item CR2(8) - Application No. ALR21B01 1715 and 1745 Thain Road.

Recommendation
For information.
 
19.

QUESTION PERIOD

Questions shall be addressed to the Chair and must be truly questions and not statements of opinions. Questioners are not permitted to make a speech.

20.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Regular Board Minutes of March 23, 2022

CSCR1 – Intergovernmental Relations Sub (2)(b)

CSSR1 – Employee Relations Sub(1)(c)

CSSR3 – Personal information Sub (1)(a) and Employee Relations Sub (1)(c)

CSSR2 – Personal Information Sub (1)(a) and Labour Relations (1)(c)

CSRES1 – Appointment Sub (1)(a)

21.

ADJOURNMENT

Motion to adjourn.