Meeting

Electoral Area Services Committee Meeting Agenda

Wednesday, May 4, 2022
To be held electronically via the Board Room at
175 Ingram Street, Duncan, BC

1:30 PM

APPROVAL OF AGENDA

Motion to approve the agenda.

ADOPTION OF MINUTES

M1.

Electoral Area Services Committee Meeting of April 20, 2022

Recommendation	That the minutes of the Electoral Area Services Committee meeting of April 20, 2022, be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The purpose of the Public Input Period is to provide the public with an opportunity to comment on an agenda item before the Board / Committee / Commission considers the item. The Public Input Period Procedure Policy provides for the public input period to proceed in a timely fashion. Public Input Period items cannot include matters which are, or have been, the subject of a Public Hearing.

DELEGATIONS

D1.

Avtar Sundher, Director of Operations, Agricultural Land Commission Re: The Local Government Role Regarding Mines in the Agricultural Land Reserve

Recommendation	For information.

D2.

Jim Dunkley, Senior Inspector of Mines, Ministry of Energy, Mines and Low Carbon Innovation Re: To Discuss the Role of Local Governments in Mine Related Applications

Recommendation	For information.

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Shawnigan Lake Community Association

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $2,500 be provided to the Shawnigan Lake Community Association to support community building, business networking events and coordinating of volunteer groups ~ first event July 8, 2022, for the whole community.

C2.

Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Mill Bay & District Conservation Society

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $3,000 be provided to the Mill Bay & District Conservation Society to support the purchase of a shipping container to store the equipment they use for the salmon project.

C3.

Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Duncan Cowichan Chamber of Commerce

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to the Duncan Cowichan Chamber of Commerce to support the year-round visitor servicing operations of the Cowichan Regional Visitor Centre.

C4.

Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Cowichan Community Workshop Co-op

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $1,000 be provided to the Cowichan Community Workshop Co-op for the purpose of acquiring tools and educational resources for the educational programs being developed at the Cowichan Community Workshop Co-op.

C5.

Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Duncan Cowichan Chamber of Commerce

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $1,000 be provided to the Duncan Cowichan Chamber of Commerce to support the year-round visitor servicing operations of the Cowichan Regional Visitor Centre.

C6.

Grant-in-Aid Request, Electoral Area E – Cowichan Station/Sahtlam/Glenora Re: Duncan Cowichan Chamber of Commerce

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $2,000 be provided to the Duncan Cowichan Chamber of Commerce to support the year-round visitor servicing operations of the Cowichan Regional Visitor Centre.

INFORMATION

IN1.

1. Electoral Area A – Mill Bay/Malahat Advisory Planning Commission Minutes – April 7, 2022.

Recommendation	For information.

REPORTS

R1.

Report from the Development Services Division Re: Application No. ALR21B01 (1715 & 1745 Thain Road/PID: 028-342-119 and PID: 001-740-849) (Referred from the April 13, 2022, Board Meeting)

Recommendation	That it be recommended to the Board that Application No. ALR21B01 (1715 & 1745 Thain Road, PID: 028-342-119 and PID: 001-740-849), be forwarded to the Agricultural Land Commission.

R2.

Report from the Development Services Division Re: Application No. RZ21C01 (3570 Telegraph Road/PID: 010-427-171) (Referred from the April 27, 2022, Board Meeting)

Recommendation

That it be recommended to the Board:
1. That the Official Community Plan and Zoning Amendment Bylaws for Application No. RZ21C01 (3570 Telegraph Road, PID: 010-427-171) be forwarded to the Board for consideration of 1^st and 2^nd reading;
2. That a public hearing be scheduled for Application No. RZ21C01 (3570 Telegraph Road, PID: 010-427-171), with Directors from Electoral Areas A, B, and C as delegates;
3. That the referrals for Application No. RZ21C01 (3570 Telegraph Road, PID:010-427-171) be accepted;
4. That a restrictive covenant be registered to prohibit any Strata Plan registration of dwellings, and restrict the expansion of tourist accommodation permitted on the property; and
5. That prior to consideration of adoption of Official Community Plan and Zoning Amendment Bylaws for Application No. RZ21C01 (3570 Telegraph Road, PID: 010-427-171), the applicant be required to provide the CVRD with a copy of the authorization from the Province of BC for the proposed use in accordance with the Water Sustainability Act.

R3.

Report from the Development Services Division Re: Stillhead Distillery – 105 - 5301 Chaster Road Liquor License – Lounge Area Endorsement (Capacity Increase)

Recommendation	That it be recommended to the Board that the Liquor and Cannabis Regulation Branch be advised that the Cowichan Valley Regional District does not wish to provide comments or recommendations with regard to the application for a Lounge Area Endorsement (Capacity Increase) by Stillhead Distillery located at 105 – 5301 Chaster Road, PID: 029-207-592 and 029-207-606 in Area D.

R4.

Report from the Development Services Division Re: Application No. SA21C09 (Gallier Road/PID: 008-080-755)

Recommendation

That it be recommended to the Board:
1. That proposed Lots 8, 9, 10, 15 and 16 in Subdivision Application No. SA21C09 (Gallier Road, PID: 008-080-755) be exempted from the minimum parcel frontage requirement in accordance with Section 512 of the Local Government Act.
2. That 5% cash-in-lieu of park dedication be accepted for Subdivision Application No. SA21C09 (Gallier Road, PID: 008-080-755) to satisfy Section 510 of the Local Government Act.

R5.

Report from the Development Services Division Re: Application No. DVP21B07 (2109 Sarita Road, PID: 007-181-493/007-181-523)

Recommendation	That it be recommended to the Board that Development Variance Permit No. DVP21B07 (2109 Sarita Road, PID: 007-181-493/007-181-523) be issued, subject to the consolidation of Lots 7 & 8, Block 1, Shawnigan Lake Suburban Lots, Malahat District, Plan 1587.

R6.

Report from the Development Services Division Re: Application No. DVP22E01 (4461 Riverside Road/PID: 009-533-141)

Recommendation	That it be recommended to the Board Development Variance Permit No. DVP22E01 (4461 Riverside Road, PID: 009-533-141), be issued.

R7.

Report from the Development Services Division Re: Application No. DVP21H01 (12453 Rocky Creek Road/PID: 009-475-893) (Referred from the November 10, 2021, Board Meeting)

Recommendation	That it be recommended to the Board that Development Variance Permit No. DVP21H01 (12453 Rocky Creek Road, PID: 009-475-893), be issued.

R8.

Report from the Development Services Division Re: Application No. DVP22H01 (11916 Allison Way/PID: 000-336-203)

Recommendation	That it be recommended to the Board that Development Variance Permit No. DVP22H01 (11916 Allison Way, PID: 000-336-203), be denied.

R9.

Report from the Development Services Division Re: Application No. DVP20I09 (Lot 3, Blk 180, Cowichan Lake District, Plan VIP78710/PID: 026-276-879) (Referred from the April 14, 2021, Board Meeting)

Recommendation	That it be recommended to the Board that Development Variance Permit No. DVP20I09 (PID: 026-276-879), be issued.

R10.

Report from the Community Planning Division Re: Application No. RZ20A01 (PID: 001-487-141, PID: 030-162-785, PID: 029-304-466, PID: 003-290-751, PID: 007-058-454, PID: 028-938-755, and PID: 012-570-664)

Recommendation

That it be recommended to the Board:
1. That the application and conceptual use plan for the lands to the east of the Trans-Canada Highway for Application No. RZ20A01 be referred back to the APC for comment; and
2. That the applicant for Application No. RZ20A01 provide a traffic study, environmental report and more detailed site development plans before this matter is considered again by the Electoral Area Services Committee.

R11.

Report from the Emergency Management Division Re: Budget Amendments for Functions 350, 351, 354, 355, 357, 358 – Fire Protection (COVID Recovery Grant)

Recommendation

That it be recommended to the Board:
1. That the 2022 Budget for Function 350 – Fire Protection North Oyster be amended to:
a. Increase transfer from operating reserve - $3,140; and
b. Increase furniture, fixtures, equipment expense - $3,140.
2. That the 2022 Budget for Function 351 – Fire Protection Mesachie Lake be amended to:
a. Increase transfer from operating reserve - $1,660; and
b. Increase furniture, fixtures, equipment expense - $1,660.
3. That the 2022 Budget for Function 354 – Fire Protection Sahtlam be amended to:
a. Increase transfer from operating reserve - $1,660; and
b. Increase furniture, fixtures, equipment expense - $1,660.
4. That the 2022 Budget for Function 355 – Fire Protection Malahat be amended to:
a. Increase transfer from operating reserve - $ 1,660; and
b. Increase furniture, fixtures, equipment expense - $1,660.
5. That the 2022 Budget for Function 357 – Fire Protection Honeymoon Bay be amended to:
a. Increase transfer from operating reserve - $3,140; and
b. Increase furniture, fixtures, equipment expense - $3,140.
6. That the 2022 Budget for Function 358 – Fire Protection Youbou be amended to:
a. Increase transfer from operating reserve - $1,660; and
b. Increase furniture, fixtures, equipment expense - $1,660.

R12.

Report from the Parks & Trails Division Re: Revitalization Plan for Saltair Centennial Park in Electoral Area G – Saltair/Gulf Islands

Recommendation	That it be recommended to the CVRD Board that the Saltair Centennial Park Revitalization Plan, be approved.

9.	UNFINISHED BUSINESS

10.	NEW BUSINESS

11.	QUESTION PERIOD Questions shall be addressed to the Chair and must be truly questions and not statements of opinions. Questioners are not permitted to make a speech.

12.	CLOSED SESSION Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

13.

ADJOURNMENT

Motion to adjourn.

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