Meeting

REVISED – Electoral Area Services Committee Meeting Agenda

Wednesday, October 18, 2023
Board Room
175 Ingram Street, Duncan, BC

1:30 PM

LAND ACKNOWLEDGMENT I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

APPROVAL OF AGENDA

Motion to approve the agenda.

ADOPTION OF MINUTES

M1.

Electoral Area Services Committee Meeting of October 4, 2023

Recommendation	That the minutes of the Electoral Area Services Committee meeting of October 4, 2023, be adopted.

M2.

Special Electoral Area Services Committee Meeting of October 5, 2023

Recommendation	That the minutes of the Special Electoral Area Services Committee meeting of October 5, 2023, be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that may, are, or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

DELEGATIONS

D1.

Patrick Oystryk, MODUS Re: Official Community Plan for the Electoral Areas – Schedule G and L Update

Recommendation	For information.

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Cowichan Missing and Murdered Women, Men and Children Society

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to the Cowichan Missing and Murdered Women, Men and Children Society to support the fundraising gala “Lifting Spirits/Honouring Lives”.

C2.

Grant-in-Aid Request, Electoral Area E – Cowichan Station/Sahtlam/Glenora Re: Sunrise Waldorf Parent Association

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $1,000 be provided to the Sunrise Waldorf Parent Association to assist in the contribution towards a playground structure for the School.

INFORMATION

IN1.

Electoral Area D – Cowichan Bay Community Parks Advisory Commission Minutes – September 26, 2023

Recommendation	For information.

REPORTS

R1.

Report from the Planning-Strategic Initiatives Division Re: OCP for the Electoral Areas Schedules G and L – Updated

Recommendation	For information.

R2.

Report from the Development Services Division Re: Application No. SC23D01 (5301 Chaster Road/PID: 028-237-765)

Recommendation	That it be recommended to the Board that Application No. SC23D01 (5301 Chaster Road, PID: 028-237-765) for phased strata plan EPS1665, be approved.

R3.

Report from the Development Services Division Re: Application No. RZ23A03 (Stonebridge)

Recommendation	That it be recommended to the Board that Application No. RZ23A03 (Stonebridge), be referred to external agencies as outlined in the Staff Report to the October 18, 2023, Electoral Area Services Committee meeting.

R4.

Report from the Development Services Division Re: Application No. RZ23B01 (3068 Renfrew Road/PID: 006-410-065)

Recommendation	That it be recommended to the Board that Application No. RZ23B01 (3068 Renfrew Road, PID: 006-410-065), be denied.

R5.

Report from the Inspection & Enforcement Division Re: “CVRD Building Regulation Bylaw No. 4433, 2023”

Recommendation	That it be recommended to the Board: 1. That "CVRD Bylaw No. 4433 – Building Regulation Bylaw, 2023", be forwarded to the Board for consideration of three readings and adoption. 2. That staff draft amendments to "CVRD Bylaw No. 3209 – Ticket Information Authorization Bylaw, 2008” for Board consideration following adoption of “CVRD Bylaw No. 4433 – Building Regulation Bylaw, 2023”.

R6.

Report from the Inspection & Enforcement Division Re: Building Inspection 2023 Third Quarter Report

Recommendation	For information.

R7.

Report from the Inspection & Enforcement Division Re: Bylaw Enforcement 2023 Second and Third Quarter Report

Recommendation	For information.

R8.

Report from the Emergency Management Cowichan – Fire Rescue Services Strategic Services Division Re: Boundary Extension into Lake Cowichan Fire Protection Service Area

Recommendation

That it be recommended to the Board:
1.That the Certificate of Sufficiency, confirming that a sufficient petition requesting inclusion into the Lake Cowichan Fire Protection Service Area, be received.
2.That CVRD Bylaw No. 1657 (Lake Cowichan Fire Protection Service Establishment Bylaw No. 1994) be amended to include the properties described as: PID: 001-210-076, Plan 30889, Block A, Cowichan Lake District Lot 46 (Civic Address 5892 & 5894 Mayo Road) and PID: 003-692-809, Plan 30889, Block A, Cowichan Lake District Lot 46 (Civic Address 5818 Mayo Road).

R9.

Report from the Parks & Trails Division Re: 2023 CVRD Regional Active Transportation Plan – Referred from the October 11, 2023, Board Meeting

Recommendation	For information.

R10.

Report from the General Manager, Land Use Services Department Re: Development Services Modernization/Delegated Authority

Recommendation	For information.

R11.

Report from the Emergency Management Division Re: Community Emergency Preparedness Fund 2023 Volunteer Fire Department Equipment Grant Application

Recommendation	That it be recommended to the Board that a grant application in the amount of $210,000.00 be submitted to the Union of British Columbia Municipalities Community Emergency Preparedness Fund – Volunteer and Composite Fire Departments Equipment and Training for the purchase of fire department equipment, wildland firefighting equipment, and peer support mental health training.

R12.

Report from the Finance Division Re: Growing Community Funds Projects

Recommendation

That it be recommended to the Board on November 8, 2023 that the Growing Community Funds be allocated between the Cowichan Community Centre roof replacement, the Stocking Lake dam replacement, the three-stream curbside collection trucks, and Indigenous relations framework as follows;
a. 27% (or $1.549 million) for the Cowichan Community Centre roof replacement;
b. 46% (or $2.6 million) for the Stocking Lake dam replacement;
c. 27% (or $1.5 million) for the three-stream curbside collection trucks; and
d. 3% (or $150,000) to initiate an Indigenous relations framework.

9.	UNFINISHED BUSINESS

10.	NEW BUSINESS

11.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.

12.	CLOSED SESSION Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

13.

ADJOURNMENT

Motion to adjourn.

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