Meeting



Electoral Area Services Committee Meeting Agenda

Wednesday, November 1, 2023
Board Room
175 Ingram Street, Duncan, BC

1:30 PM
 
LAND ACKNOWLEDGMENT

I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.
1.

APPROVAL OF AGENDA

Motion to approve the agenda. 

2.

ADOPTION OF MINUTES

M1.

Electoral Area Services Committee Meeting of October 18, 2023

Recommendation

That the minutes of the Electoral Area Services Committee meeting of October 18, 2023, be adopted.
   
3.

BUSINESS ARISING FROM THE MINUTES

4.

PUBLIC INPUT PERIOD
 

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes.  This excludes items that may, are, or have been the subject of a Public Hearing.  The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

5.

DELEGATIONS

6.

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area C – Cobble Hill Re: Cowichan Valley Hospice Society

Recommendation

That it be recommended to the Board that a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $500 be provided to the Cowichan Valley Hospice Society to support the Cowichan Hospice Donor/Community Appreciation Event and Fundraising Strategy.
   
C2.

Grant-in-Aid Request, Electoral Area E – Cowichan Station/Sahtlam/Glenora Re: Cowichan Green Community

Recommendation That it be recommended to the Board that a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $4,000 be provided to the Cowichan Green Community to support food security programs delivered by Cowichan Green Community.
   
C3.

Grant-in-Aid Request, Electoral Area I – Youbou/Meade Creek Re: Cowichan Valley Primary Care Society

Recommendation That it be recommended to the Board that a Grant-in-Aid, Electoral Area I – Youbou/Meade Creek, in the amount of $2,000 be provided to the Cowichan Valley Primary Care Society to support the start-up costs of the Cowichan Valley Primary Care Society in their efforts to create a multi-disciplinary health centre governed by this Society.
   
7.

INFORMATION

8.

REPORTS

R1.

Report from the Development Services Division Re: Application No. RZ23A02 (855 Shawnigan-Mill Bay Road/PID: 000-278-122)

Recommendation That it be recommended to the Board that Application No. RZ23A02 (855 Shawnigan-Mill Bay Road, PID: 000-278-122), be referred to the following external agencies:
1. Electoral Area A – Mill Bay/Malahat Advisory Planning Commission;
2. BC Transit;
3. Cowichan Valley School District (S.D. No. 79);
4. Mill Bay Improvement District;
5. Mill Bay Waterworks District;
6. Island Health;
7. Ministry of Transportation & Infrastructure;
8. Royal Canadian Mounted Police (RCMP);
9. Cowichan Tribes; and
10. Malahat Nation.
   
R2.

Report from the Development Services Division Re: Application No. RZ23B02 (2171 Wildflower Road/PID: 025-002-392)

Recommendation That it be recommended to the Board:
1. That Application No. RZ23B02 (2171 Wildflower Road, PID: 025-002-392), be referred to the following external agencies and First Nations:
       a. Ministry of Transportation & Infrastructure;
       b. Ministry of Forests;
       c. Ministry of Environment and Climate Change Strategy;
       d. First Nations;
       e. Ministry of Water, Land and Resource Stewardship;
       f. BC Hydro;
      g. Electoral Area B – Shawnigan Lake Advisory Planning Commission;
      h. Cowichan Tribes; and
       i. Malahat Nation.
2. That the draft Zoning Amendment Bylaw for Application No. RZ23B02 (2171 Wildflower Road, PID: 025-002-392), be prepared by staff and forwarded to the Board for consideration of 1st and 2nd reading.
3. That a public hearing not be held for Application No. RZ23B02 (2171 Wildflower Road, PID: 025-002-392), and that notice be undertaken in accordance with the Local Government Act.
   
R3.

Report from the Development Services Division Re: Application No. 01-C-17RS (Fisher Road/PID: 025-580-311, PID: 027-050-572, and PID: 002-315-408)

Recommendation That it be recommended to the Board:
1. That 1st, 2nd and 3rd readings of Zoning Amendment Bylaw No. 4276 for Application No. 01-C-17RS (PID: 025-580-311 and PID: 002-315-408), be rescinded.
2. That Zoning Amendment Bylaw No. 4276 for Application No. 01-C-17RS (PID: 025-580-311, PID: 027-050-572, and PID: 002-315-408), be amended and granted 1st and 2nd reading.
3. That a public hearing be scheduled for Zoning Amendment Bylaw No. 4276 prior to consideration of 3rd reading.
   
R4.

Report from the General Manager, Land Use Services Department Re: Short-Term Rental Regulations

Recommendation That it be recommended to the Board that staff be directed to consult with electoral area advisory planning commissions on the topic of short-term rentals, and that staff review and provide recommendations to the Electoral Area Services Committee on potential amendments to short-term rental regulations.
   
9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

11.

QUESTION PERIOD
 

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD.  The Question Period allows for an allotment of 15 minutes and is comprised of two parts.  The first is reserved for questions directly related to agenda items.  If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction.  Each questioner is permitted to ask one question, plus one follow-up question related to the answer.  The Question must truly be a question, and not a statement of opinion, or speech.  Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.  

12.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

13.

ADJOURNMENT

Motion to adjourn.