Meeting

COWICHAN VALLEY REGIONAL DISTRICT

NOTICE OF REGULAR BOARD MEETING

DATE:		Thursday, November 12, 2020


TIME:		REGULAR SESSION
		6:30 PM


PLACE:		BOARD ROOM
		175 INGRAM STREET



		________________________________
		Kathleen Harison
		DEPUTY CORPORATE OFFICER

REGULAR BOARD MEETING AGENDA
Thursday, November 12, 2020
6:30 PM - Boardroom
This meeting will be held electronically in accordance with Ministerial Order No. M192 issued June 17, 2020. Meetings are transmitted via the Board Room, located at 175 Ingram Street, Duncan BC

1.	CALL TO ORDER

ELECTION

Verbal Report from the Corporate Officer Re: Election Procedure for Chair and Vice-Chair

Recommendation

For information.

Nominations for Chair:

Nominees Address to the Board
Nomineess – Question Period
Voting
Declaration of Chair

Recommendation

Nominations for Vice-Chair:

Nominees – Address to the Board
Nominees – Question Period
Voting
Declaration of Vice-Chair

Recommendation

Assumption of Chair

Recommendation

APPROVAL OF AGENDA

Motion to approve agenda.

ADOPTION OF MINUTES

M1.

Regular Board Meeting of October 28, 2020

Recommendation

That the minutes of the Regular Board meeting of October 28, 2020 be adopted.

5.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The purpose of the Public Input Period is to provide the public with an opportunity to comment on an agenda item before the Board / Committee / Commission considers the item. The Public Input Period Procedure Policy provides for the public input period to proceed in a timely fashion. Public Input Period items cannot include matters which are, or have been, the subject of a Public Hearing.

7.	DELEGATIONS

REPORT OF THE CHAIRPERSON

RC1.

Vancouver Island Regional Library Appointments Re: Appointment of Trustee and Alternate Trustee

Recommendation

That Director ___________________ be appointed as the 2021 Cowichan Valley Regional District Representative to the Vancouver Island Regional Library Board.
That Director ___________________ be appointed as the 2021 Cowichan Valley Regional District Alternate Representative to the Vancouver Island Regional Library Board.

CORRESPONDENCE

C1.

Deputy Minister, Kaye Krishna, Ministry of Municipal Affairs and Housing Re: COVD-19 Safe Restart Grant to CVRD

Recommendation

For discussion.

10.	INFORMATION

11.

COMMITTEE/COMMISSION REPORTS

CR1.

Report and Recommendations of the Regional Services Committee Meeting of October 28, 2020 - Director Iannidinardo

Recommendation

1.   That staff prepare a floodplain management bylaw based on the Cowichan River Riverbottom Road Area Flood and Erosion Hazard Mapping Report prepared by Northwest Hydraulics Consultants, dated September 3, 2020.
2.   That the Drinking Water and Watershed Protection Program (DWWP) Partnership Policy as attached to the October 28, 2020 Environmental Services Staff report be approved.
3.   That the Drinking Water and Watershed Protection Program (DWWP) Partnership Policy be reviewed in one year.

CR2.

Report and Recommendations of the Cowichan Lake Recreation Commission Meeting of October 22, 2020 - Director Kuhn

Recommendation

That a five (5) year agreement expiring December 31, 2025, with School District #79 for Joint Use of Facilities in the Cowichan Lake area, be approved.

CR3.

Report and Recommendations of the Special Electoral Area Services Committee Meeting of November 4, 2020 - Director Morrison

Recommendation

Electoral Area Directors only vote on the following under Part 14 - Planning and Land Use Management of the Local Government Act:

1.   1.   That "CVRD Bylaw No. 4270 – Cowichan Valley Regional District Official Community Plan for the Electoral Areas Bylaw, 2020", be forwarded to the Board for consideration of 1st and 2nd reading.
2.   That "CVRD Bylaw No. 4329 Cowichan Valley Regional District Bylaw Revision Bylaw (Official Community Plan and Zoning Bylaws), 2020”, be forwarded to the Board for consideration of 1st and 2nd reading.
3.   That "CVRD Bylaw No. 4330 Zoning Bylaw Harmonization Bylaw, 2020”, be forwarded to the Board for consideration of 1st and 2nd reading.
4.   That “CVRD Bylaw No. 4270 Cowichan Valley Regional District Official Community Plan for the Electoral Areas Bylaw, 2020” be considered in conjunction with the CVRD’s Five Year Financial and Solid Waste Management Plans.
5.   That “CVRD Bylaw No. 4270 Cowichan Valley Regional District Official Community Plan for the Electoral Areas Bylaw, 2020” be referred to the Agricultural Land Commission, Capital Regional District, Cowichan School District No. 79, Islands Trust, Ladysmith-Nanaimo School District No. 68, Ministry of Agriculture, Ministry of Transportation, Regional District of Nanaimo and the following First Nations: Cowichan Tribes, Ditidaht First Nation, Halalt First Nation, Hul’qumi’num Treaty Group, Lyackson First Nation, Malahat First Nation, Pauquachin First Nation, Penelakut Tribe, Stz’uminus First Nation and Ts’uubaaasatx First Nation and the CVRD Electoral Area Advisory Planning Commissions.

2.   That staff develop a public information and community engagement plan for the OCP & MOCP Bylaws, and that the plan be forwarded to the Electoral Area Services Committee for review.

CR4.

Report and Recommendations of the Electoral Area Services Committee Meeting of November 4, 2020 - Director Morrison

Recommendation

1.   That the Kerry Village Water System Extension Agreement with 1165725 B.C. Ltd., for completion of the works, be approved.

2.   1.   That three streetlights be installed on BC Hydro poles ID 2671838, 2655578 and 2646665, located on Meadow Way as part of the Critical Street Lighting – Area A service; and
2.   That the operational costs associated with installing these streetlights be reflected in the 2021 budget for Function 557.

3.   1.   That the streetlight on BC Hydro pole ID 0519891 located at 1045 Bourban Road in Kerry Village Strata 1337, Mill Bay as part of the Critical Street Lighting – Area A Service, be removed; and
2.   That the operational costs associated with removing this streetlight be reflected in the 2021 budget for Function 557 – Critical Street Lighting Area A.

Electoral Area Directors only vote on the following under Part 14 - Planning and Land Use Management of the Local Government Act:

4.   That staff prepare a report that describes opportunities for regulating land use in the Koksilah Watershed in relation to concurrent planning initiatives in the Electoral Areas.

5.   That Development Permit No. 29-D-16DP (PID: 024-681-814, Lochmanetz Road) be issued, subject to approval from the Ministry of Environment.

12.	DIRECTOR REPORTS

13.

STAFF REPORTS

SR1.

Staff Report from the Finance Division Re: 2020-2024 Five Year Financial Plan Bylaw Amendment

Recommendation

For information.

SR2.

Staff Report from the Manager, Economic Development Division Re: Cowichan Food Innovation and Processing Hub Funding Opportunity

Recommendation

That an application to the BC Food Hub Program, in partnership with the Cowichan Green Community, for funding to support the development of a Cowichan Food Innovation and Processing Hub, be approved; and
That subject to receipt of the grant, the CVRD enter into an agreement with Cowichan Green Community regarding the funding.

14.	PUBLIC HEARINGS

15.

BYLAWS

B1.

That "CVRD Bylaw No. 4344 – Saltair Water System Service Amendment Bylaw, 2020," be granted 1^st, 2^nd and 3^rd reading.

B2.

That “CVRD Bylaw No. 4352- Malahat Fire Protecton Protection Service Amendment Bylaw, 2020”, be adopted.

B3.

That “CVRD Bylaw No. 4353 – Eagle Heights Fire Protecton Protection Service Amendment Bylaw, 2020”, be adopted.

B4.

That “CVRD Bylaw No. 4347 – Five Year Financial Plan Amendment Bylaw, 2020”, be granted 1^st, 2^nd and 3^rd reading.

B4.

That “CVRD Bylaw No. 4347 – Five Year Financial Plan Amendment Bylaw, 2020”, be adopted.

16.	BYLAWS - ELECTORAL AREA DIRECTORS

17.	RESOLUTIONS

18.	UNFINISHED BUSINESS

19.

NOTICE OF MOTION

NM1.

Director Wilson Re: Fireworks

Recommendation

For information.

20.	NEW BUSINESS

21.	QUESTION PERIOD Questions shall be addressed to the Chair and must be truly questions and not statements of opinions. Questioners are not permitted to make a speech.

22.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Regular Board Minutes of October 28, 2020

CSSR1 – Staff Report from the Emergency Management Division Re: Land Acquisition / Disposal {Sub (1)(e)}

CSSR2 – Staff Report from the Parks & Trails Division Re: Land Acquisition / Disposal {Sub (1)(e)}

CSSR3 – Staff Report from the Human Resources Manager Re: Labour / Employee Relations {Sub (1)(c)}

CSUB1 – Staff Report from the Emergency Management Division Re: Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public {Sub (1)(k)}

23.

ADJOURNMENT

Motion to adjourn.

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