Meeting

Electoral Areas Services Committee Meeting Agenda

Wednesday, December 5, 2018
Board Room
175 Ingram Street, Duncan, BC

1:30 PM

APPROVAL OF AGENDA

Motion to approve the agenda.

ADOPTION OF MINUTES

M1.

Electoral Area Services Committee Meeting of November 21, 2018

Recommendation	That the minutes of the Electoral Area Services Committee meeting of November 21, 2018, be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The purpose of the Public Input Period is to provide the public with an opportunity to comment on an agenda item before the Board / Committee / Commission considers the item. The Public Input Period Procedure Policy provides for the public input period to proceed in a timely fashion. Public Input Period items cannot include matters which are, or have been, the subject of a Public Hearing.

DELEGATIONS

D1.

Geoff Strong, Jim’s Crescent Subdivision, Re: Petition to have the Sewage Service Line Extended into Jim’s Crescent from the Present Terminus at Telegraph and Cowichan Bay Roads

Recommendation	For information.

6.	CORRESPONDENCE

INFORMATION

IN1.

Electoral Area C – Cobble Hill Advisory Planning Commission Minutes – October 18, 2018;
Electoral Area A – Mill Bay/Malahat Parks Commission Minutes – November 9, 2018;
Electoral Area B – Shawnigan Lake Parks Commission Minutes – October 18, 2018;
Electoral Area C – Cobble Hill Parks Commission Minutes – October 1, 2018;
Electoral Area D – Cowichan Bay Parks Commission Minutes – October 15, 2018;
Electoral Area E – Cowichan Station/Sahtlam/Glenora Parks Commission Minutes – November 8, 2018;
Electoral Area G – Saltair/Gulf Islands Parks Commission Minutes – October 1, 2018;
Electoral Area I – Youbou/Meade Creek Parks Commission Minutes – June 25, 2018; and
Electoral Area I – Youbou/Meade Creek Parks Commission Minutes – October 9, 2018.

Recommendation	For information.

REPORTS

R1.

Verbal Report from Mike Tippett, Manager, Community Planning Division, Re: Update on Rezoning Application No. 03-H-16RS (13271 Simpson Road)

Recommendation	For information.

R2.

Application No. ALR18A01 (2860 Wilkinson Road) – Report from Development Services Division

Recommendation	That it be recommended to the Board that Application No. ALR18A01 (2860 Wilkinson Road) for expansion of the skate park at 2860 Wilkinson Road be forwarded to the Agricultural Land Commission with a recommendation for approval.

R3.

Application No. DP18B18 (2103 Ida Avenue) – Report from Development Services Division

Recommendation	That it be recommended to the Board: 1. That Application No. DP18B18 (2103 Ida Avenue) be approved; and 2. That the General Manager of Land Use Services be authorized to permit minor revisions to the permit in accordance with the intent of the development permit guidelines of Official Community Plan Bylaw No. 3510.

R4.

Application No. 01-F-15RS (Official Community Plan Amendment and Rezoning Application for Couverdon Real Estate/TimberWest Forest II Ltd.) – Report from Development Services Division

Recommendation

That it be recommended to the Board:
1. That the referrals to (Agricultural Land Commission, BC Transit, Cowichan Tribes, Island Health, Ministry of Agriculture, Ministry of Environment, Ministry of Transportation and Infrastructure) be accepted;
2. That amendment bylaws for Application No. 01-F-15RS (018-871-020; 017-776-741;
014-178-788; 000-204-706) be forwarded to the Board for consideration of 1st and 2nd Readings;
3. That covenant(s) be drafted prior to public hearing to secure the areas to be dedicated to the CVRD; and
4. That a public hearing be scheduled with Directors from Electoral Areas E, F and G as delegates.

R5.

Proposal for Heron Nesting Camera in Wessex Ravine Community Park – Report from Parks & Trails Division

Recommendation	That it be recommended to the Board that a five year renewable park permit be approved for the Cowichan Bay Estuary Centre for the installation and management of heron viewing camera, pole and supportive infrastructure in Wessex Ravine Community Park in Electoral Area D - Cowichan Bay.

R6.

Directors Report from Director Nicholson, Re: Asset Management Planning for the Sahtlam Fire Hall

Recommendation	That staff report to the Electoral Area Services Committee on the feasibility of including a full Sahtlam Fire Hall condition and cost assessment with options for renovation and replacement as a supplemental request for the 2019 budget and inclusion in the Division/Department Work Plan.

R7.

Verbal Report from Ross Blackwell, General Manager, Re: December 19, 2018, Electoral Area Services Committee Meeting

Recommendation	For direction.

UNFINISHED BUSINESS

UB1.

CVRD Bylaw No. 4153 – Community Parks Advisory Commissions Establishment Bylaw – Referred from the November 21, 2018, Electoral Area Services Committee Meeting

Recommendation	That Community Parks Advisory Commissions Establishment Bylaw No. 4153 be forwarded to the Board for three readings and adoption.

UB2.

Procedures for Priority Processing of Development Permit Applications – Report from Development Services Division

Recommendation	That it be recommended to the Board that development permit application processing procedures be adjusted to prioritize development permit applications that, in descending order of priority: 1. Result in regional and community-scale economic benefits; 2. Support bylaw enforcement actions; and 3. Result in site specific development benefits.

10.

NEW BUSINESS

11.

QUESTION PERIOD

Questions shall be addressed to the Chair and must be truly questions and not statements of opinions. Questioners are not permitted to make a speech.

12.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

13.

ADJOURNMENT

Motion to adjourn.

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