| 9. | COMMITTEE/COMMISSION REPORTS
|
| CR1. | Report and Recommendations from the Special Governance Committee Meeting of December 5, 2024 – Director Abbott
| Recommendation |
Your Governance Committee reports and recommends:
1. That “CVRD Bylaw No. 2889 – Regional Board Procedures Bylaw, 2006” be amended to include provisions for: consent agenda; order of meeting agenda business; clarity on meeting delegation management;
and
2. That Board policies be developed for correspondence; agenda item management; and for meeting time management. |
| |
|
| CR2. | Report and Recommendations of the Committee of the Whole Meeting of February 26, 2025 - Director Douglas
| Recommendation |
Your Committee of the Whole reports and recommends to the Board meeting of March 26, 2025:
R1. That it be recommended to the Board that staff report back to the Electoral Area Services Committee with a report that provides further information and options to address South Cowichan community identified issues in the categories of Governance, Servicing and Jurisdiction, as proposed in the EcoPlan report. |
| |
|
| CR3. | Report and Recommendations from the Electoral Area Services Committee Meeting of March 5, 2025 – Director Morrison
| Recommendation |
Your Electoral Area Services Committee reports and recommends as follows:
C1 That a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to Royal Canadian Marine Search and Rescue Station 34 to support financing repairs to rescue equipment, a planned boat lift and replacement of their vessel in 2027.
C2 That a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $2,000 be provided to the Frances Kelsey Dry Grad Committee to support the Frances Kelsey Secondary School Dry Grad.
C3 That a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $3,000 be provided to the Cowichan Valley Primary Care Society for support with additional funds for charitable registration.
C4 That a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $500 be provided to the Frances Kelsey Dry Grad Committee to support the Red Carpet and Dry Grad Celebration.
C5 That a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $200 be provided to the Frances Kelsey Dry Grad Committee to support the Frances Kelsey Secondary School Dry Grad.
Item R7 no longer required:
R7 1. That “CVRD Bylaw No. 4631 – Carlton Water System Service Amendment Bylaw, 2025", be granted 1st, 2nd and 3rd reading; and
2. That “CVRD Bylaw No. 4631 – Carlton Water System Service Amendment Bylaw, 2025", be adopted.
Electoral Area Directors only vote on the following:
R1 That the Liquor and Cannabis Regulation Branch be advised that the Cowichan Valley Regional District does not wish to provide comments or recommendations with regard to the Special Event Area Application by Unsworth Vineyards located at 2915 Cameron-Taggart Road, PID: 009-487-450).
R2 That Development Variance Permit No. DVP25A01 (2528 Mill Bay Road, PID: 032-165-307), be issued.
R3 That Development Variance Permit Application DVP24B03 (2633 Wylde Wood Avenue, PID: 006-676-227), be referred to the Electoral Area B – Shawnigan Lake Advisory Planning Commission.
R4 1. That the draft Official Community Plan Amendment for Application No. RZ23A03 (Stonebridge) be prepared by staff and forwarded to the Board for consideration of 1st and 2nd readings; and that a public hearing be scheduled for the Official Community Plan Amendment Bylaw;
2. That the draft Zoning Amendment Bylaw for Application No. RZ23A03 (Stonebridge) be prepared by staff and forwarded to the Board for consideration of 1st reading;
3. That the existing amenity covenant be maintained with limited modifications to ensure alignment with the proposed zoning;
4. That the draft Zoning Amendment Bylaw include provisions for amenities, including:
a. Transfer of two serviced parcels, each suitable for the construction of duplex;
b. A $300,000 amenity contribution to the Electoral Area A – Mill Bay/Malahat Parks Capital Reserve Fund;
c. Dedication of all riparian assessment areas as park;
d. Transfer of at least 8 ha of contiguous park area; and
e. Transfer of at least 0.06 ha for a ‘tot lot park’.
5. That prior to consideration of 2nd reading of the Zoning Amendment Bylaw, staff provide updated comments from the Ministry of Transportation and Transit on the Traffic Impact Assessments for the north portion and south portions of the proposed Stonebridge development.
R5 That the CVRD submit a request to the Minister of Housing and Municipal Affairs for the following electoral areas to “opt-in” to the Principal Residence Requirement under the Short-Term Rental Accommodations Act:
1. Electoral Area A – Mill Bay/Malahat;
2. Electoral Area C – Cobble Hill;
3. Electoral Area F – Cowichan Lake South/Skutz Falls; and
4. Electoral Area H – North Oyster/Diamond.
|
| |
|
| CR4. | Report and Recommendations of the Electoral Area Services Committee Meeting of March 19, 2025 – Director Morrison
| Recommendation |
Your Electoral Area Services Committee reports and recommends as follows:
C1 That a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to the George Pringle Memorial Camp to support the community barbeque and open house.
C2 That a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $3,000 be provided to the Cowichan Valley Cooperative Marketplace to help strengthen the regional food system by supporting their online farm marketplace and distribution services.
R5 1. That the $148,872 remaining in the 2023-2024 Local Government Climate Action Program funding be committed to the Regional Three-stream Curbside Collection Program.
2. That the 2025 budget for Function 131 Environmental Initiatives be amended as follows:
a. Decrease provincial grants by $148,872; and
b. Decrease in Climate Adaptation Program by $148,872.
3. That the 2025 budget for Function 515 Curbside Collection be amended as follows:
a. Increase provincial grants by $148,872; and
b. Increase in Miscellaneous Equipment by $148,872.
R6 1. That the Bylaw Compliance and Enforcement Policy be updated; and
2. That associated Bylaw Enforcement operational policies be developed.
Electoral Area Directors only vote on the following:
R1.1 That “CVRD Bylaw No. 4373 – Cowichan Valley Regional District Official Community Plan for the Electoral Areas Bylaw, 2024”, be referred to all Electoral Area Advisory Planning Commissions, except for Electoral Areas A, C and I, for comment, and receive feedback within 60-days, and that all Directors receive a hard copy of the Official Community Plan, with schedules, maps and appendices, so it can be read.
R1.2 That a workshop on the Draft “CVRD Bylaw No. 4373 – Cowichan Valley Regional District Official Community Plan for the Electoral Areas Bylaw, 2024”, be organized for the Directors and all Advisory Planning Commission members, as soon as possible.
R2 That Covenant FB109779 & FB306746 be discharged from Title of the remainder parcel: Lot 1, Blocks 117 and 180, Cowichan Lake District, Plan VIP82490, Except Parts in Plans VIP84239, VIP87272 and EPP141197 (PID: 026-953-374).
R3 That Application No. ALR24D01 (4697 Hillbank Road, PID: 009-550-275) for a Soil and Fill Use application within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission without comments.
R4 1. That Official Community Plan and Zoning Amendment Bylaws for Application No. RZ21C02 (Hutchinson Road, PID: 006-906-401), be prepared and forwarded to the Board for consideration of 1st and 2nd reading.
2. That a public hearing be scheduled for Application No. RZ21C02.
3. That prior to a public hearing, the following be submitted:
a. A stormwater management plan designed by a Professional Engineer providing an analysis of the pre-development and post-development natural hydrological conditions including peak flows and recommendations on low impact development features and design of on-site drainage works, and including an erosion and sediment control plan;
b. An environmental assessment report by a Qualified Environmental Professional that provides an assessment and determination of appropriate buffer width for the existing wetland, and an assessment of existing habitat trees to be retained;
c. A proposed subdivision plan by a B.C. Land Surveyor;
d. A draft Section 219 covenant to secure the following conditions:
i. Installation and maintenance of on-site drainage infrastructure in accordance with an approved stormwater management plan designed by a Professional Engineer;
ii. Establish a no-development buffer area around the existing wetland, as outlined in a report by a Qualified Environmental Professional; and
iii. Establish a vegetation buffer to be retained along Hutchinson Road.
4. That prior to consideration of adoption of the proposed amendment bylaws, a Section 219 covenant be registered in favour of the CVRD to secure community amenity contributions. |
| |
|
| CR5. | Report and Recommendations of the Committee of the Whole Meeting of March 26, 2025 – Director Douglas
|
|
|
