Meeting

COWICHAN VALLEY REGIONAL DISTRICT

NOTICE OF BOARD MEETING

DATE:		Wednesday, April 10, 2024


TIME:		REGULAR SESSION
		1:30 PM


PLACE:		BOARD ROOM
		175 INGRAM STREET



		________________________________
		Patrick Robins
		CORPORATE OFFICER

REGULAR BOARD MEETING AGENDA
Wednesday, April 10, 2024
Boardroom
175 Ingram Street, Duncan, BC
1:30 PM

LAND ACKNOWLEDGMENT I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

APPROVAL OF AGENDA

Motion to approve agenda.

ADOPTION OF MINUTES

M1.

Regular Board Meeting of March 27, 2024

Recommendation

That the minutes of the Regular Board meeting of March 27, 2024 be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Board considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that are or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

5.	DELEGATIONS

6.	REPORT OF THE CHAIRPERSON

CORRESPONDENCE

C1.

Correspondence from Mayor R. Douglas, Municipality of North Cowichan, to the Honourable Rob Fleming, Ministry of Transportation and Infrastructure Re: Request for Reconsideration of the Proposed Pedestrian Overpass in North Cowichan

Recommendation

For direction.

C2.

Correspondence from Jeff Weightman, Acting Director, Land Use and Geospatial Unit, B.C. Ministry of Agriculture and Food Re: A Presentation on Land Use Planning for Agriculture – Invitation

Recommendation

For information.

8.	INFORMATION

COMMITTEE/COMMISSION REPORTS

CR1.

Report and Recommendations of the Cowichan Lake Recreation Commission Meeting of March 25, 2024 – Director Morrison

Recommendation

That it be recommended to the Board that the “Waiving Rental Fees in Cowichan Lake Recreation” policy, be approved.

CR2.

Report and Recommendations of the Committee of the Whole Meeting of March 27, 2024 - Director McGonigle

Recommendation

R1 1. That the transit shelters and benches located at James Street and the Village Green Mall be removed.

2. That a letter be sent to the Minister of Public Safety, Minister of Transportation and Infrastructure, Minister of Housing, and Minister of Municipal Affairs from the CVRD Board, to request assistance with resources and safety concerns related to the use of bus shelters by the unhoused population; and that a letter be forwarded to other local governments requesting their support to raise awareness of the negative collateral effects of the housing and addiction crisis on local government’s ability to continue to provide services to the general public, such as bus shelters.

CR3.

Report and Recommendations of the Electoral Area Services Committee Meeting of April 3, 2024 - Director Morrison

Recommendation

C1 That a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $250 be provided to the Cowichan Green Community to support the Cowichan Valley Climate Solutions Expo at The Hub on May 25, 2024.

Electoral Area Directors only vote on the following:

R1 That Development Variance Permit No. DVP24B01 (2170 Wildflower Road, PID: 025-002-660), to reduce the setbacks for construction of an accessory building, be issued.

R2 That Application No. RZ23E01 (Appaloosa Way, PID: 009-845-119, PID: 009-849-637 and PID: 009-849- 581), be referred to the following external agencies and First Nations:
a. Cowichan Tribes;
b. Lake Cowichan First Nation;
c. Penelakut Tribe;
d. Halalt First Nation;
e. Lyackson First Nation;
f. Stz'uminus First Nation;
g. Ministry of Transportation & Infrastructure;
h. Ministry of Forests;
i. Ministry of Environment and Climate Change Strategy;
j. Electoral Area E – Cowichan Station/Sahtlam/Glenora Parks Advisory Commission (PAC);
k. Ministry of Water, Land and Resource Stewardship;
l. BC Hydro;
m. Electoral Area E – Cowichan Station/Sahtlam/Glenora and Electoral Area F – Cowichan Lake South/Skutz Falls Advisory Planning Commissions (APC); and
n. The Land Conservancy.

R3 That a meeting be arranged with the Minister of Transportation, CVRD Chief Administrative Officer, Area Director for Electoral Area B – Shawnigan Lake and the Electoral Area Services Committee Chair, to discuss speed limit parameters and safety concerns in Shawnigan Lake.

10.	DIRECTOR REPORTS

11.	STAFF REPORTS

12.	PUBLIC HEARINGS

13.	BYLAWS

14.

BYLAWS - ELECTORAL AREA DIRECTORS

BEA1.

CVRD Bylaw No. 4545 – Development Approval Information Bylaw, 2024

Recommendation

1. That "CVRD Bylaw No. 4545 – Development Approval Information Bylaw, 2024", be granted 1^st, 2^nd, and 3^rd reading.

2. That "CVRD Bylaw No. 4545 – Development Approval Information Bylaw, 2024", be adopted.

BEA2.

CVRD Bylaw No. 4569 – South Cowichan Zoning Amendment Bylaw (855 Shawnigan-Mill Bay Road), 2024

Recommendation

That "CVRD Bylaw No. 4569 – South Cowichan Zoning Amendment Bylaw (855 Shawnigan-Mill Bay Road), 2024", be granted 1^st and 2^nd reading.

15.	RESOLUTIONS

16.	UNFINISHED BUSINESS

17.	NOTICE OF MOTION

18.	NEW BUSINESS

19.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.

20.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Regular Board Minutes of February 21, 2024

CSM2 – Closed Session Regular Board Minutes of March 13, 2024

CSCR1 Appointments {Sub (1)(a)}

CSCR2 Potential Litigation {Sub (1)(g)}; The Receipt of Advice that is Subject to Solicitor-Client Privilege {Sub (1)(i)}; and Negotiations and Related Discussions Respecting a Proposed Service {Sub (1)(k)}

CSSR1 Employee Relations {Sub (1)(c); Legal Matters {Sub (1)(i)}; and A Matter Such That The Public May Be Excluded {Sub (1)(m)}

21.

ADJOURNMENT

Motion to adjourn.

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