Meeting




COWICHAN VALLEY REGIONAL DISTRICT


NOTICE OF BOARD MEETING

 
DATE:   Wednesday, April 24, 2024
     
     
TIME:   REGULAR SESSION
    1:30 PM
     
     
PLACE:   BOARD ROOM
    175 INGRAM STREET
     
     
   
    _____________________________
    Patrick Robins
    CORPORATE OFFICER

 
 
 




REGULAR BOARD MEETING AGENDA
Wednesday, April 24, 2024
 Boardroom 
175 Ingram Street, Duncan, BC
1:30 PM
 
LAND ACKNOWLEDGMENT
 
I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.
1.

APPROVAL OF AGENDA

Motion to approve agenda.

2.

ADOPTION OF MINUTES                                                                                                                           

M1.

Regular Board Meeting of April 10, 2024

Recommendation

That the minutes of the Regular Board meeting of April 10, 2024 be adopted.
 
3.

BUSINESS ARISING FROM THE MINUTES

4.

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Board considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes.  This excludes items that are or have been the subject of a Public Hearing.  The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

5.

DELEGATIONS

D1.

Elizabeth Croft, Cowichan Valley Arts Council Re:  Update of Arts Council Activities and Presentation to the Board.

Recommendation
For Information
 
 
D2.

Kim Barnard, Shawnigan Rotary EcoClub Re: Adop-an-Area LitterWatch Initiative in Shawnigan Lake

Recommendation
For Information
 
6.

REPORT OF THE CHAIRPERSON

7.

CORRESPONDENCE

C1.

Island Corridor Foundation Re: ICF Board Director Nominee

Recommendation
For Direction
 
8.

INFORMATION

9.

COMMITTEE/COMMISSION REPORTS

CR1.

Report and Recommendations of the Committee of the Whole Meeting of April 10, 2024 - Director McGonigle

Recommendation
Your Committee of the Whole reports and recommends as follows:

R1 1. That the $8,500 2023 contribution to the VIU Agricultural Program Development Project, based upon completion of the terms and conditions of the Contribution Agreement, be released.

R2 1. That the CVRD enter into a two-year contribution agreement commencing in 2024 with Vancouver Island University in the amount of $20,000 to support VIU Cowichan Campus Agriculture Development Program staffing; and
      2. That the $20,000 be allocated in two annual installments of $10,000 funded from Function 121 – Economic Development Division in each of the 2024 and 2025 budget years.

R3 1. That it be recommended to the Board that staff proceed with detailed quotes and planning for second floor renovation.
 
CR2.

Report and Recommendations of the Electoral Area Services Committee Meeting of April 17, 2024 - Director Morrison

Recommendation
Your Electoral Area Services Committee reports and recommends as follows:

C1 That a Grant-in-Aid, Electoral Area A – Mill Bay/Malahat, in the amount of $1,000 be provided to the Mill Bay & District Conservation Society to support the operation of the Coho salmon conservation project.

C2 That a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $1,000 be provided to the Mill Bay & District Conservation Society to support the operation of the Coho salmon conservation project.

R2 That "CVRD Bylaw No. 4560 - Garbage and/or Recyclable Materials Collection Amendment Bylaw, 2024", be forwarded to the Board for consideration of three readings and adoption.

R3 That "CVRD Bylaw No. 4531 – Sewer Systems Regulatory and Management Amendment Bylaw, 2024" be forwarded to the Board for consideration of three readings and adoption.

R4 That "CVRD Bylaw No. 4532 –Water Systems Regulatory and Management Amendment Bylaw, 2024", be forwarded to the Board for consideration of three readings and adoption.

Electoral Area Directors only vote on the following:

R1 1. That the Board require that a public information meeting be held for Application No. RZ23A03 (Stonebridge) at the applicant’s expense prior to a public hearing being held.

R1 2. That staff work with the applicant for Application No. RZ23A03 (Stonebridge) to provide the draft terms of an updated parks and amenities covenant in preparation for the public information meeting.

R1 3. That prior to consideration of first reading of OCP and zoning amendment bylaws for Application No. RZ23A03 (Stonebridge), staff provide updated comments from the Ministry of Transportation and Infrastructure (MOTI) on MOTI review and recommendations from Traffic Impact Assessments for the north portion and south portions of the proposed Stonebridge development.

R1 4. That staff provide a report to the Electoral Area Services Committee regarding potential amendments to development permit guidelines for form and character.

R1 5. That staff work with the applicant for Application No. RZ23A03 (Stonebridge) in defining a more descriptive allowable use for drive-through facilities.

R1 6. That staff prepare a report to the Electoral Area Services Committee regarding potential amendments to development permit guidelines for water conservation.
 
CR3.

Report and Recommendations of the Committee of the Whole Meeting of April 24, 2024 – Director McGonigle

Recommendation
PENDING
 
10.

DIRECTOR REPORTS

DR1.

Association of Vancouver Island and Coastal Communities (AVICC) Debrief – Roundtable

Recommendation
For Information
 
DR2.

Verbal Update from Director Segall RE:  UBCM Regional District Chairs/CAO Forum

Recommendation
For Information
 
11.

STAFF REPORTS

12.

PUBLIC HEARINGS

13.

BYLAWS

B1.

CVRD Bylaw No. 4583 – Arbutus Ridge Water System Service Amendment (Boundary Extension) Bylaw, 2024

Recommendation
That “CVRD Bylaw No. 4583 – Arbutus Ridge Water System Service Amendment (Boundary Extension) Bylaw, 2024”, be granted 1st, 2nd and 3rd reading.

Pending Schedule A map
 
B2.

CVRD Bylaw No. 4566 – Shawnigan Village Water System Service Establishment Bylaw, 2024

Recommendation
That “CVRD Bylaw No. 4566 – Shawnigan Village Water System Service Establishment Bylaw, 2024”, be granted 1st, 2nd and 3rd reading.
 
B3.

CVRD Bylaw No. 4567 – Shawnigan Village Water System Loan Authorization ($3,200,000), Bylaw, 2024

Recommendation
That “CVRD Bylaw No. 4567 – Shawnigan Village Water System Service Loan Authorization ($3,200,000) Bylaw, 2024”, be granted 1st, 2nd and 3rd reading.
 
14.

BYLAWS - ELECTORAL AREA DIRECTORS

BEA1.

CVRD Bylaw No. 4560 – Recycling and Garbage Collection Rates Amendment Bylaw, 2024

Recommendation
1.  That “CVRD Bylaw No. 4560 – Recycling and Garbage Collection Rates Amendment Bylaw, 2024”, be granted 1st, 2nd and 3rd reading.

2.  That “CVRD Bylaw No. 4560 – Recycling and Garbage Collection Rates Amendment Bylaw, 2024”, be adopted.
 
BEA2.

CVRD Bylaw No. 4546 – South Cowichan Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4546 – South Cowichan Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA3.

CVRD Bylaw No. 4547 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4547 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA4.

CVRD Bylaw No. 4548 – Electoral Area D – Cowichan Bay Marine Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4548 – Electoral Area D – Cowichan Bay Marine Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA5.

CVRD Bylaw No. 4549 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4549 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA6.

CVRD Bylaw No. 4550 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4550 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA7.

CVRD Bylaw No. 4551 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4551 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA8.

CVRD Bylaw No. 4552 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4552 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA9.

CVRD Bylaw No. 4553 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4553 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA10.

CVRD Bylaw No. 4554 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation
That "CVRD Bylaw No. 4554 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA11.

CVRD Bylaw No. 4570 – Electoral Areas Works and Servicing Bylaw Amendment (Proof of Water for Building Permit), 2024

Recommendation
1.  That "CVRD Bylaw No. 4570 – Electoral Areas Works and Servicing Bylaw Amendment (Proof of Water for Building Permit), 2024", be granted 1st, 2nd and 3rd reading.

2.  That "CVRD Bylaw No. 4570 – Electoral Areas Works and Servicing Bylaw Amendment (Proof of Water for Building Permit), 2024", be adopted.
 
BEA12.

CVRD Bylaw No. 4571 – South Cowichan Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4571 – South Cowichan Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA13.

CVRD Bylaw No. 4572 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4572 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA14.

CVRD Bylaw No. 4573 – Electoral Area D – Cowichan Bay Marine Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4573 – Electoral Area D – Cowichan Bay Marine Zoning Amendment Bylaw (Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA15.

CVRD Bylaw No. 4574 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4574 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA16.

CVRD Bylaw No. 4575 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Miscellaneous Amendments) 2024

Recommendation
That "CVRD Bylaw No. 4575 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Miscellaneous Amendments) 2024", be granted 1st, 2nd and 3rd reading.
 
BEA17.

CVRD Bylaw No. 4576 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4576 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA18.

CVRD Bylaw No. 4577 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4577 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA19.

CVRD Bylaw No. 4578 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4578 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
BEA20.

CVRD Bylaw No. 4579 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation
That "CVRD Bylaw No. 4579 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Miscellaneous Amendments), 2024", be granted 1st, 2nd and 3rd reading.
 
15.

RESOLUTIONS

16.

UNFINISHED BUSINESS

17.

NOTICE OF MOTION

18.

NEW BUSINESS

19.

QUESTION PERIOD
 

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD.  The Question Period allows for an allotment of 15 minutes and is comprised of two parts.  The first is reserved for questions directly related to agenda items.  If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction.  Each questioner is permitted to ask one question, plus one follow-up question related to the answer.  The Question must truly be a question, and not a statement of opinion, or speech.  Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.  

20.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Regular Board Minutes of April 10, 2024

CSCR1 – Labour Relations {Section 90(1)(c)}; Security of Property {Section 90 (1)(d)}; and Land {Section 90(1)(e)}

CSCR2 – The Acquisition, Disposition or Expropriation of Land or Improvements, if the Board Considers that Disclosure Could Reasonably be Expected to Harm the Interest of the Regional District {Section 90 (1)(e)}

21.

ADJOURNMENT

Motion to adjourn.