Meeting

COWICHAN VALLEY REGIONAL DISTRICT

NOTICE OF BOARD MEETING

DATE:		Wednesday, May 22, 2024


TIME:		REGULAR SESSION
		1:30 PM


PLACE:		BOARD ROOM
		175 INGRAM STREET



		_____________________________
		Patrick Robins
		CORPORATE OFFICER

REGULAR BOARD MEETING AGENDA
Wednesday, May 22, 2024
Boardroom
175 Ingram Street, Duncan, BC
1:30 PM

LAND ACKNOWLEDGMENT I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

APPROVAL OF AGENDA

Motion to approve agenda.

ADOPTION OF MINUTES

M1.

Regular Board Meeting of May 8, 2024

Recommendation

That the minutes of the Regular Board meeting of May 8, 2024 be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Board considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that are or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

DELEGATIONS

D1.

Beverly Suderman, Cowichan Women’s Health Collective Re: May 20 Period Poverty Awareness Week

Recommendation

For Information

D2.

Todd A. Litman, Better Island Transit Re: Request CVRD Support for Bus Service Between Nanaimo and Victoria

Recommendation

For information

6.	REPORT OF THE CHAIRPERSON

7.	CORRESPONDENCE

8.	INFORMATION

COMMITTEE/COMMISSION REPORTS

CR1.

Report and Recommendations of the Electoral Area Services Committee Meeting of May 15, 2024 - Director Morrison

Recommendation

Your Electoral Area Services Committee reports and recommends as follows:

C1 That a Grant-in-Aid, Electoral Area I – Youbou/Meade Creek, in the amount of $3,000 be provided to the Cowichan Green Community to support the work the Green Community does for the vulnerable people in the Cowichan region.

C2 That a Grant-in-Aid, Electoral Area I – Youbou/Meade Creek, in the amount of $1,000 be provided to the Cowichan Valley Primary Care Society to support the start-up costs of the Cowichan Valley Primary Care Society.

R4 That the Town of Lake Cowichan be advised that the Cowichan Valley Regional District’s interests are unaffected by the Town of Lake Cowichan’s rezoning application for PIDs: 006-130-453 and 001-378-635.

R6 That the 2024 Budget for Function 515 – Curbside Garbage & Recycling be amended by:
1. Increasing MFA Funding – Short Term by $397,000; and
2. Increasing Capital Expense by $397,000.

Electoral Area Directors only vote on the following:

R2 That Development Variance Permit No. DVP24H01 (12272 Chandler Road/PID: 026-222-205), be issued.

R3 1. That an Official Community Plan Amendment Bylaw for Application No. RZ23A01 (2522/2528 Mill Bay Road/PID: 032-165-315 and 032-165-307), be prepared and forwarded to the Board for consideration of 1st reading.
2. That a Zoning Amendment Bylaw for Application No. RZ23A01 (2522/2528 Mill Bay Road/PID: 032-165-315 and 032-165-307), be prepared and forwarded to the Board for consideration of 1st reading.
3. That prior to consideration of 2nd reading of the amendment bylaws for Application No. RZ23A01 (2522/2528 Mill Bay Road/PID: 032-165-315 and 032-165-307), the following be completed:
a. Submission of a stormwater management plan providing an analysis of the pre-development and post-development natural hydrological conditions including peak flows and recommendations on low impact development features and design of on-site drainage works; and
b. Submission of an erosion and sediment control plan for proposed development of onsite stormwater drainage.
4. That prior to adoption of the amendment bylaws a Section 219 covenant be registered on the property to ensure installation and maintenance of on-site drainage infrastructure and erosion and sediment control measures.
5. That prior to adoption of amendment bylaws a Section 219 covenant be registered to secure park community amenity contributions.
6. That a public hearing be scheduled for Application No. RZ23A01 (2522/2528 Mill Bay Road/PID: 032-165-315 and 032-165-307).

UB1 1. That draft "CVRD Bylaw No. 4571 – South Cowichan Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024" – Attachment A to the staff report, be amended by deleting headings h. and i. in their entirety and relabeling the subsequent headings accordingly, and then be forwarded to the Board for consideration;
2. That Amendment Bylaw No. 4571 be referred to the Ministry of Transportation and Infrastructure as much of it lies within 800 m of a Controlled Access Highway; and
3. That a public hearing not be held and that notice be provided in accordance with CVRD Bylaw No. 4483 – Development Application Procedures Bylaw, 2023.

10.	DIRECTOR REPORTS

11.

STAFF REPORTS

SR1.

Report from the Facilities and Transit Division Re: 2024/2025 BC Transit – CVRD Annual Operating Agreement

Recommendation

1. That Glenora Farm, located at 4766 Waters Road, Duncan BC, be included within the handyDART service area boundary; and
2. That the Annual Operating Agreement with BC Transit for the period April 1, 2024 to March 31, 2025, be approved.

SR2.

Report from the General Manager, Community Services Re: Insufficient Funding for Information Technology in 2024

Recommendation

That the 2024 budget for Information Technology within Function 100, be amended by:

1. Increasing expenditure in 01-2-1229-2591-100 (IT Software) by $245,000.
2. Increasing expenditure in 01-2-1229-2133-100 (Telephone) by $34,000.
3. Increasing expenditure in 01-2-6700-2591-100 (GIS Software) by $53,000.
4. Increasing expenditure in 01-2-1229-2330-100 (Consultants) by $60,000.
5. Increasing transfer from Operating Reserve in 01-1-9120-0000-100 by $392,000.

SR3.

Report from the Executive Office Re: Advocacy to Senior Levels of Government

Recommendation

That the advocacy actions outlined in the report dated May 22, 2024 be endorsed, as directed.

SR4.

Report from the Recycling and Waste Management Division Re: Solid Waste Management Plan – 2022 and 2023 Annual Progress Reports

Recommendation

For Information

12.	PUBLIC HEARINGS

13.	BYLAWS

14.

BYLAWS - ELECTORAL AREA DIRECTORS

BEA1.

CVRD Bylaw No. 4546 – South Cowichan Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4546 – South Cowichan Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA2.

CVRD Bylaw No. 4547 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4547 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA3.

CVRD Bylaw No. 4549 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4549 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA4.

CVRD Bylaw No. 4550 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4550 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA5.

CVRD Bylaw No. 4551 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4551 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA6.

CVRD Bylaw No. 4552 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4552 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Bill 44 Compliance), 2024, be adopted.

BEA7.

CVRD Bylaw No. 4553 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4553 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA8.

CVRD Bylaw No. 4554 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Bill 44 Compliance), 2024

Recommendation

That "CVRD Bylaw No. 4554 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Bill 44 Compliance), 2024", be adopted.

BEA9.

CVRD Bylaw No. 4572 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation

That "CVRD Bylaw No. 4572 – Electoral Area B – Shawnigan Lake Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024", be adopted.

BEA10.

CVRD Bylaw No. 4574 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation

That "CVRD Bylaw No. 4574 – Electoral Area D – Cowichan Bay Upland Zoning Amendment Bylaw (Miscellaneous Amendments), 2024”, be adopted.

BEA11.

CVRD Bylaw No. 4575 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Miscellaneous Amendments) 2024

Recommendation

That “CVRD Bylaw No. 4575 – Electoral Area E – Cowichan Station/Sahtlam/Glenora Zoning Amendment Bylaw (Miscellaneous Amendments) 2024”, be adopted.

BEA12.

CVRD Bylaw No. 4576 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation

That “CVRD Bylaw No. 4576 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024”, be adopted.

BEA13.

CVRD Bylaw No. 4577 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024

Recommendation

That "CVRD Bylaw No. 4577 – Electoral Area G – Saltair/Gulf Islands Zoning Amendment Bylaw (Detached Suites & Miscellaneous Amendments), 2024”, be adopted.

BEA14.

CVRD Bylaw No. 4578 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation

That "CVRD Bylaw No. 4578 – Electoral Area H – North Oyster/Diamond Zoning Amendment Bylaw (Miscellaneous Amendments), 2024”, be adopted.

BEA15.

CVRD Bylaw No. 4579 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Miscellaneous Amendments), 2024

Recommendation

That "CVRD Bylaw No. 4579 – Electoral Area I – Youbou/Meade Creek Zoning Amendment Bylaw (Miscellaneous Amendments), 2024", be adopted.

BEA16.

CVRD Bylaw No. 4587 – Development Application Procedures Amendment Bylaw, 2024

Recommendation

1. That "CVRD Bylaw No. 4587 – Development Application Procedures Amendment Bylaw, 2024", be granted 1^st, 2^nd and 3^rd reading.

2. That "CVRD Bylaw No. 4587 – Development Application Procedures Amendment Bylaw, 2024", be adopted.

BEA17.

CVRD Bylaw No. 4588 – Ticket Information Authorization Amendment (Schedule Changes) Bylaw, 2024

Recommendation

1. That "CVRD Bylaw No. 4588 – Ticket Information Authorization Amendment (Schedule Changes) Bylaw, 2024", be granted 1^st, 2^nd and 3^rd reading.

2. That "CVRD Bylaw No. 4588 – Ticket Information Authorization Amendment (Schedule Changes) Bylaw, 2024", be adopted.

15.	RESOLUTIONS

16.	UNFINISHED BUSINESS

17.	NOTICE OF MOTION

18.	NEW BUSINESS

19.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.

20.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Regular Board Minutes of May 8, 2024

CSC1 Potential Appointment {Section 90 (1)(a)}

CSSR2 Security of the Property of the CVRD {Section 90 (1)(d)}

CSRES1 Potential Appointments {Section 90 (1)(a)}

CSRES2 Potential Appointments {Section 90 (1)(a)}

21.

ADJOURNMENT

Motion to adjourn.

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