COMMITTEE OF THE WHOLE MEETING AGENDA
Wednesday, December 13, 2023
Boardroom
175 Ingram Street, Duncan, BC
9:30 AM
LAND ACKNOWLEDGMENT
I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.
1.
APPROVAL OF AGENDA
Motion to approve agenda.
2.
ADOPTION OF MINUTES
M1.
Committee of the Whole Meeting of November 22, 2023
Recommendation
That the minutes of the Committee of the Whole meeting of November 22, 2023 be adopted.
The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that may, are, or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.
5.
CORRESPONDENCE
6.
INFORMATION
7.
REPORTS
R1.
Report from the Facilities and Transit Division Re: South Cowichan Local Area Transit Plan (LATP)
Presentation from BC Transit to follow
Recommendation
That it be recommended to the Board that the proposed South Cowichan Local Area Transit Plan (2023) be endorsed.
Report from the Facilities & Transit Division Re: 2024 Pre-Budget Approval for Cowichan Community Centre Elevator Modernization Project
Recommendation
That it be recommended to the Board on December 13, 2023 that the Cowichan Community Centre elevator modernization capital project for $220,000, be approved prior to the 2024 budget adoption.
Report from Economic Development Cowichan Re: Tourism Cowichan 2023 Annual Work Plan and Financials
Recommendation
That it be recommended to the Board, on December 13, 2023, that the Tourism Cowichan Annual Work Plan and Financials for the period January 1 to December 31, 2023, as outlined in the Economic Development Division staff report to the Committee of the Whole, be approved.
Report from Economic Development Cowichan Re: Tourism Cowichan 2024 Tactical Plan and Budget
Presentation to follow by Kenzie Knight, Tourism of Cowichan Re: Overview of 2023 Activities and Plans for 2024
Recommendation
That it be recommended to the Board, on December 13, 2023, that the Tourism Cowichan Tactical Plan and Budget for the period January 1 to December 31, 2024, as outlined in the Economic Development Division staff report to the December 13, 2023 Committee of the Whole, be approved.
Report from Economic Development Cowichan Re: 2024 MRDT Affordable Housing Plan
Recommendation
That it be recommended to the Board on December 13, 2023 that:
1. The MRDT Affordable Housing Plan for the period January 1 to December 31, 2024, as outlined in the Economic Development Division staff report to the December 13, 2023 Committee of the Whole, be approved.
2. Schedule “B” of the Financial Contribution Agreement between the CVRD and Cowichan Housing Association be updated to specify that the provision of MRDT funds be subject to the criteria for eligible uses of funds set out in the MRDT Program Requirements.
Report from the Utilities Division Re: Mill Springs Sewer System Extension Agreement
Recommendation
That it be recommended to the Board that the Cowichan Valley Regional District enter into the Mill Springs Sewer System Extension Agreement with the following owners based upon the following allocated system capacity units (the “Equivalent Units”) within the Mill Springs Sewer System:
1. Brentwood College School - 150 Equivalent units
2. Bayview – 30 Equivalent Units
3. Peninsula Co-Op – 20 Equivalent Units
4. Cove Strata VIS 5068 – 24 Equivalent Units
5. Limona and Stonebridge Development affiliated companies –325 Equivalent Units
6. Mill Bay Synergy Mall Properties – 32 Equivalent Units
7. Mill Bay Marine Group – 25 Equivalent Units
8. Shell – 40 Equivalent Units
Report from the Environmental Services Division Re: Drinking Water and Watershed Protection Program Strategic Partner
Recommendation
That it be recommended to the Board:
1. That the Shawnigan Basin Society (SBS) become a Strategic Partner for 2024 under the DWWP Partnership Policy with an annual contribution of $10,000.
2. That staff review existing CVRD functions that are aligned with and can be better funded through the Drinking Water and Watershed Protection Program and bring forward any associated bylaws that could be repealed.
Report from the General Manager, Corporate Services Department Re: UBCM Grant Application for Asset Management Capacity Building
Recommendation
That it be recommended to the Board that the CVRD apply for a grant from the Union of BC Municipalities (UBCM’s) Asset Management Planning Program to support and enhance the CVRD’s Asset Management Program.
The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.
11.
CLOSED SESSION
Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.
CSM1 – Closed Session Committee of the Whole Minutes of November 8, 2023
CSR1 – Acquisition, Disposition or Expropriation of Land {Section 90(1)(e)}
