Meeting

Electoral Area Services Committee Meeting Agenda

Wednesday, January 17, 2024
Board Room
175 Ingram Street, Duncan, BC

1:30 PM

LAND ACKNOWLEDGMENT I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

APPROVAL OF AGENDA

Motion to approve the agenda.

ADOPTION OF MINUTES

M1.

Special Electoral Area Services Committee Meeting of December 14, 2023

Recommendation	That the minutes of the Special Electoral Area Services Committee meeting of December 14, 2023, be adopted.

M2.

Electoral Area Services Committee Meeting of December 20, 2023

Recommendation	That the minutes of the Electoral Area Services Committee meeting of December 20, 2023, be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that are or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

5.	DELEGATIONS

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area C – Cobble Hill Re: Cowichan Secondary School

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $500 be provided to the Cowichan Secondary School for two $250 Bursaries for two 2024 graduating students that reside in Electoral Area C – Cobble Hill to support their future education or training.

C2.

Grant-in-Aid Request, Electoral Area E – Cowichan Station/Sahtlam/Glenora Re: Cowichan Watershed Society

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $3,500 be provided to the Cowichan Watershed Society to support the Phase 1 Signs Program to raise awareness and keep top of mind the Koksilah watershed community water storage issues during low flow summer months.

C3.

Electoral Area Directors Forum 2024

Recommendation	For direction.

C4.

The Local Government Leadership Academy 2024 Forum “Empowering Communities: Leading Change Together”

Recommendation	For direction.

INFORMATION

IN1.

Electoral Area A – Mill Bay/Malahat Advisory Planning Commission – January 4, 2024

Recommendation	For information.

IN2.

Electoral Area E – Cowichan Station/Sahtlam/Glenora Community Parks Advisory Commission Minutes – November 16, 2023

Recommendation	For information.

REPORTS

R1.

Report from the Inspection & Enforcement Division Re: Zero Carbon Step Code Amendment Bylaw No. 4543, 2024

Recommendation	That it be recommended to the Board that the Zero Carbon Building Regulation Amendment Bylaw No. 4543, 2024, be forwarded to the Board on January 24, 2024, for three readings and adoption.

R2.

Report from the Development Services Division Re: Application No. ALR22H02 (13150 Minn Road/PID: 006-242-171)

Recommendation	That it be recommended to the Board that Application No. ALR22H02 (13150 Minn Road, PID: 006-242-171) for a Non-Farm Use (deposit of fill ALC Application No. 65125), be forwarded to the Agricultural Land Commission without comments or recommendations.

R3.

Report from the Development Services Division Re: Application No. RZ23I03 (8976 Youbou Road/PID: 009-575-103)

Recommendation

That it be recommended to the Board that Application No. RZ23I03 (8976 Youbou Road, PID: 009-575-103), be referred to the following external agencies and First Nations:
1. Electoral Area I – Youbou/Meade Creek Advisory Planning Commission;
2. Ts'uubaa-asatx (Lake Cowichan) First Nation;
3. Cowichan Tribes;
4. Town of Lake Cowichan;
5. Ministry of Environment and Climate Change;
6. Ministry of Forests, Lands and Natural Resource Operations;
7. Ministry of Transportation and Infrastructure;
8. Island Health;
9. Cowichan Lake Fire Service; and
10. Royal Canadian Mounted Police.

R4.

Report from the Development Services Division Re: Temporary Use Permits

Recommendation

That it be recommended to the Board:
1. That staff prepare amendments to the Official Community Plan for the Electoral Areas Bylaw No. 4270, 2021, to enable Temporary Use Permits across all Electoral Areas.
2. That staff draft Temporary Use Permit guidelines, including guidelines for temporary housing, for consideration of the Electoral Area Services Committee and inclusion in the Comprehensive Zoning Bylaw.

R5.

Report from the Emergency Management Division – Fire Rescue Services Re: Boundary Extension into Goldstream Heights Fire Protection Service Area

Recommendation

That it be recommended to the Board:
1. That the Certificate of Sufficiency, confirming that a sufficient petition requesting inclusion into the Goldstream Heights Fire Protection Service Area, be received.
2. That CVRD Bylaw No. 2414 (Malahat Fire Protection Service Establishment Bylaw, 2003) be amended to include the properties described in the Certificate of Sufficiency (Attachment A) dated September 29, 2023, for the Goldstream Heights Fire Protection Service Area.

R6.

Report from the Utilities Division Re: Establishment Bylaw for Cowichan Bay Sewer Forcemain Reserve Fund

Recommendation	That it be recommended to the Board that a Cowichan Bay Forcemain Reserve Bylaw be prepared and be forwarded to the Board for consideration of three readings and adoption.

R7.

Report from the Utilities Division Re: Honeymoon Bay Water System Lease Agreement - Manulife Investment Management

Recommendation

That it be recommended to the Board that a licence of occupation be approved, and executed between the CVRD and FMIC Aggregator Limited Partnership by Manulife Investment Management Forest Management Inc. to commence December 16, 2023, to December 15, 2025, in the amount of $1,300. plus GST annually (2 years with the intent of renewing at expiration) for years 2023, 2024 and 2025 for Honeymoon Bay Water System infrastructure.

R8.

Report from the Community Planning Division Re: Bylaw Referral from Salt Spring Islands Trust: Bylaw No. 536

Recommendation	That it be recommended to the Board that the Salt Spring Island Local Trust Committee be advised that the Cowichan Valley Regional District has no concerns with the proposed Salt Spring Island Local Trust Committee Bylaw No. 536, a bylaw to amend Salt Spring Island Land Use Bylaw No. 355, 1999.

R9.

Report from the Community Planning Division Re: Bylaw Referral from Thetis Islands Local Trust Committee

Recommendation	That it be recommended to the Board that the Thetis Island Local Trust Committee be advised that the Cowichan Valley Regional District supports proposed Bylaw Nos. 113 and 114.

R10.

Report from the Inspection & Enforcement Division Re: 2023 Year End Building Inspection Report

Recommendation	For information.

9.	UNFINISHED BUSINESS

10.	NEW BUSINESS

11.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.

12.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Electoral Area Services Committee Minutes of November 15, 2023

CSM2 – Special Closed Session Electoral Area Services Committee Minutes of December 6, 2023

CSR1 – Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public {Community Charter Section 90(1)(k)}

13.

ADJOURNMENT

Motion to adjourn.

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