Meeting



Electoral Area Services Committee Meeting Agenda

Wednesday, December 20, 2023
Board Room
175 Ingram Street, Duncan, BC

1:30 PM
 
 
LAND ACKNOWLEDGMENT

I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.
1.

APPROVAL OF AGENDA

Motion to approve the agenda. 

2.

ADOPTION OF MINUTES

M1.

Special Electoral Area Services Committee Meeting of December 6, 2023

Recommendation

That the minutes of the Special Electoral Area Services Committee meeting of December 6, 2023, be adopted.
   
M2.

Electoral Area Services Committee Meeting of December 6, 2023

Recommendation That the minutes of the Electoral Area Services Committee meeting of December 6, 2023, be adopted.
   
M3.

Special Electoral Area Services Committee Meeting of December 7, 2023

Recommendation That the minutes of the Special Electoral Area Services Committee meeting of December 7, 2023, be adopted.
   
3.

BUSINESS ARISING FROM THE MINUTES

4.

PUBLIC INPUT PERIOD
 

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes.  This excludes items that are or have been the subject of a Public Hearing.  The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.

5.

DELEGATIONS

6.

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Sunrise Waldorf Parent Association (SWPA)

Recommendation That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to the Sunrise Waldorf Parent Association (SWPA) to assist with funding of an elementary school climbing structure.
   
C2.

Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Cowichan Bay Improvement Association (CBIA) 

Recommendation

That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $500 be provided to the Cowichan Bay Improvement Association (CBIA) to assist in funding for new garbage/recycle receptacles for the Village core.
   
7.

INFORMATION

IN1.

1. Electoral Area A – Mill Bay/Malahat Community Parks Advisory Commission Minutes – November 14, 2023;
2. Electoral Area D – Cowichan Bay Community Parks Advisory Commission Minutes – November 20, 2023; and
3. Electoral Area I – Youbou/Meade Creek Community Parks Advisory Commission Minutes – November 29, 2023.

Recommendation For information.
   
8.

REPORTS

R1.

Report from the Development Services Division Re: Application No. RZ23C02 (1441 Fisher Road/PID: 006-831-231)

Recommendation That it be recommended to the Board:
1. That the draft Zoning Amendment Bylaw and Official Community Plan Amendment Bylaw for Application No. RZ23C02 (1441 Fisher Road, PID: 006-831-231), be prepared by staff and forwarded to the Board for consideration; and
2. That Application No. RZ23C02 (1441 Fisher Road, PID: 006-831-231), be forwarded to the following external agencies:
     a. Electoral Area C – Cobble Hill Advisory Planning Commission;
     b. Electoral Area C – Cobble Hill Parks Advisory Commission;
     c. Cobble Hill Improvement District;
     d. Mill Bay Improvement District;
     e. BC Transit;
     f. Ministry of Transportation;
     g. School District No. 79;
     h. Cowichan Tribes; and
     i. Malahat First Nation.
   
R2.

Report from the Strategic Initiatives Division Re: Complete Communities Grant Request for Resolution – Referred from the December 13, 2023, Board Meeting

Recommendation That it be recommended to the Board:
1. That the CVRD apply for a grant from the Union of BC Municipalities to develop a Complete Community Assessment for all CVRD electoral areas as outlined in this staff report dated November 23, 2023, to the December 6, 2023, Electoral Area Services Committee; and
2. That the 2024 budget for function 325 (Community Planning) be amended, subject to grant approval to:
     a. Increase grants by $150,000;
     b. Increase expense (Strategic Initiatives – Consultants) by $75,000; and
     c. Increase expense (Strategic Initiatives – Public Engagement) by $75,000.
   
R3.

Report from the Strategic Initiatives Division Re: Bill 44 Housing Statutes (Residential Development) Amendment Act, 2023 Bill 46 Housing Statutes (Development Financing) Amendment Act Bill 47 Housing Statutes (Transit-Oriented Areas) Amendment Act –  Referred from the December 13, 2023, Board Meeting

Recommendation For information.
   
R4.

Report from the Inspection & Enforcement Division Re: Building Permit Fees – Referred from the December 13, 2023, Board Meeting

Recommendation For information.
   
R5.

Report from the Development Services Division Re: Development Applications Procedures Bylaw Amendment Bylaw No. 4529 – Referred from the December 13, 2023, Board Meeting

Recommendation That it be recommended to the Board that Development Applications Procedures Bylaw Amendment Bylaw No. 4529, 2023, be forwarded to the Board for consideration of three readings and adoption.
   
R6.

Report from the Utilities Division Re: The Cottages at Marble Bay Water System Inclusion Request

Recommendation That it be recommended to the Board:
1. That the review for possible inclusion for Strata 5772, Cottages at Marble Bay to join Bald Mountain Water system proceed in fall of 2024;
2. That the grant application to the Provincial Infrastructure Planning Grant Program be prepared for this water system feasibility study; and if successful be funded by $10,000
grant and remainder by Strata system funds; and
3. If grant is unsuccessful, be funded by up to $10,000 from Electoral Area Feasibility Function 130 with the remainder by Strata system funds.
   
R7.

Report from the Utilities Division Re: Sewer System Establishment Bylaw Amendments

Recommendation That it be recommended to the Board:
1. That CVRD Bylaw No. 3711 – Mill Springs Sewer System Establishment bylaw, 2013, be amended to increase the maximum annual requisition limit from $137,000 to the greater of $171,250, or an amount that equals the amount raised by applying the property value tax rate of $0.53718 per $1,000 to the net taxable value of land and improvements in the service area.
2. That CVRD Bylaw No. 4205 – Cobble Hill Village Sewer System Establishment bylaw, 2018 be amended to increase the maximum annual requisition limit from $160,000 to the greater of $200,000, or an amount that equals the amount raised by applying the property value tax rate of $1.11553 per $1,000 to the net taxable value of land and improvements in the service area.
3. That CVRD Bylaw No. 3052 – Lambourn Estates Sewer System Establishment bylaw, 2008 be amended to increase the maximum annual requisition limit from $39,000 to the greater of $48,750, or an amount that equals the amount raised by applying the property value tax rate of $0.29697 per $1,000 to the net taxable value of land and improvements in the service area.
   
R8.

Report from the Utilities Division Re: Proposed Bylaw Amendments – CVRD Water System Service

Recommendation That it be recommended to the Board:
1. That CVRD Bylaw No. 3034 – Lambourn Estates Water System Establishment bylaw, 2008, be amended to increase the maximum annual requisition limit from $51,500 to the greater of $64,375, or an amount that equals the amount raised by applying the property value tax rate of $0.36400 per $1,000 to the net taxable value of land and improvements in the service area.
2. That CVRD Bylaw No. 2987 – Arbutus Mountain Estates Water System Establishment bylaw, 2007, be amended to increase the maximum annual requisition limit from $112,410 to the greater of $140,512 or an amount that equals the amount raised by applying the property value tax rate of $1.39085 per $1,000 to the net taxable value of land and improvements in the service area.
3. That CVRD Bylaw No. 3707 – Burnum Water System Establishment bylaw, 2013, be amended to increase the maximum annual requisition limit from $59,000 to the greater of $73,750, or an amount that equals the amount raised by applying the property value tax rate of $0.61874 per $1,000 to the net taxable value of land and improvements in the service area.
   
9.

UNFINISHED BUSINESS

10.

NEW BUSINESS

11.

QUESTION PERIOD
 

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD.  The Question Period allows for an allotment of 15 minutes and is comprised of two parts.  The first is reserved for questions directly related to agenda items.  If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction.  Each questioner is permitted to ask one question, plus one follow-up question related to the answer.  The Question must truly be a question, and not a statement of opinion, or speech.  Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.  

12.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

13.

ADJOURNMENT

Motion to adjourn.