Meeting

Electoral Area Services Committee Meeting Agenda

Wednesday, October 16, 2024
Board Room
175 Ingram Street, Duncan, BC

1:30 PM

LAND ACKNOWLEDGMENT I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.

APPROVAL OF AGENDA

Motion to approve the agenda.

ADOPTION OF MINUTES

M1.

Special Electoral Area Services Committee Meeting of October 2, 2024

Recommendation	That the minutes of the Special Electoral Area Services Committee meeting of October 2, 2024, be adopted.

M2.

Electoral Area Services Committee Meeting of October 2, 2024

Recommendation	That the minutes of the Electoral Area Services Committee meeting of October 2, 2024, be adopted.

3.	BUSINESS ARISING FROM THE MINUTES

PUBLIC INPUT PERIOD

The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that are or have been the subject of a Public Hearing. Input from the community is valued and appreciated. We request that input is presented in a friendly and respectful manner. Your cooperation in maintaining a safe, respectful and orderly environment is greatly appreciated.

5.	DELEGATIONS

CORRESPONDENCE

C1.

Grant-in-Aid Request, Electoral Area C – Cobble Hill Re: Malahat District Legion Branch 134

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $500 be provided to the Malahat District Legion Branch 134 to support Veterans who are in need.

C2.

Grant-in-Aid Request, Electoral Area C – Cobble Hill Re: Cowichan Valley Primary Care Society

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $2,000 be provided to the Cowichan Valley Primary Care Society to support start-up funds for the non-profit Society.

C3.

Grant-in-Aid Request, Electoral Area E – Cowichan Station/Sahtlam/Glenora Re: Ita Wegman Association of BC (Glenora Farm)

Recommendation	That it be recommended to the Board that a Grant-in-Aid, Electoral Area E – Cowichan Station/Sahtlam/Glenora, in the amount of $7,000 be provided to the Ita Wegman Association of BC (Glenora Farm) to support the in-farm recreation program – body weight exercise equipment.

7.	INFORMATION

REPORTS

R1.

Report from the Development Services Division Re: Request for Concurrence Renewal: Telecommunications Tower (1345 Fisher Road/PID: 031-891-861)

Recommendation

That it be recommended to the Board that in response to a proposed telecommunication antenna structure at 1345 Fisher Road (PID: 017-088-151), the 2021 Letter of Concurrence be renewed and provided to Innovation, Science and Economic Development Canada with the following conditions:
1. That the telecommunications compound be placed at least 9 meters from the north parcel line, adjacent to the north west side of the existing building;
2. That the monopole be painted dark green; and
3. That the telecommunications compound be enclosed with a solid fence, which is constructed of cementitious fibre board and painted dark green.

R2.

Verbal Report from the Fire Rescue Services Re: New Fire Safety Act
Presentation from Gordon Anderson, FIFireE, ECFO, Re: New Fire Safety Act

Recommendation	For information.

R3.

Report from the Fire Rescue Services Re: Fire Services Agreement – Capital Regional District (Malahat Fire Rescue)

Recommendation	That it be recommended to the Board that the Cowichan Valley Regional District enter into a Fire Services Agreement with the Capital Regional District (CRD) for Malahat Fire Rescue coverage of the specified service area within the CRD for a 5-year term commencing January 1, 2025 – December 31, 2029.

R4.

Report from the Development Services Division Re: Zoning Amendment Bylaw No. 4568 (CD-1 Comprehensive Development 1 Zone/Paldi) (Referred from the June 12, 2024, Board Meeting)

Not subject to public input

Recommendation

That it be recommended to the Board:
1. That Bylaw No. 4568 – Electoral Area F – Cowichan Lake South/Skutz Falls Zoning Amendment Bylaw [CD-1 Comprehensive Development 1 Zone (Paldi)], 2024, be referred to the following external agencies and First Nations:
a. Ministry of Transportation and Infrastructure;
b. Ministry of Land, Water, and Resource Stewardship:
i. Water authorizations (water licensing);
ii. Ecosystems (Water Sustainability Act); and
iii. Fish Habitat (RAPR).
c. BC Hydro;
d. Cowichan Valley School District (School District 79);
e. Electoral Areas E – Cowichan Station/Sahtlam/Glenora and F – Cowichan Lake South/Skutz Falls Advisory Planning Commissions;
f. Sahtlam Volunteer Fire Department;
g. Cowichan Tribes;
h. Lyackson First Nation;
i. Penelakut Tribe;
j. Halalt First Nation;
k. Ts'uubaa-asatx First Nation; and
l. Stz'uminus First Nation.
2. That a joint meeting be held for Electoral Areas E – Cowichan Station/Sahtlam/Glenora and F – Cowichan Lake South/Skutz Falls Advisory Planning Commissions regarding Zoning Amendment Bylaw No. 4568.
3. That staff be directed to report back to the Electoral Area Services Committee on the implementation of the existing covenants on the subject properties.

R5.

Report from the Development Services Division Re: Application No. LCR24B01 (2890 Shawnigan Lake Road/PID: 006-974-767)

Recommendation	That it be recommended to the Board that the Liquor and Cannabis Regulation Branch be advised that the Cowichan Valley Regional District does not wish to provide comments or recommendations with regard to the application for a Liquor Primary New Outdoor Patio for Black Swan Inn, located at 2890 Shawnigan Lake Road, PID: 006-974-767.

R6.

Report from the Development Services Division Re: Application Nos. DVP24H03 and SA23H02 (12421 Rocky Creek Road/PID: 000-372-650)

Recommendation	That it be recommended to the Board: 1. That Proposed Lot 1 and Remainder District Lot 78 in Subdivision Application No. SA23H02 (12421 Rocky Creek Road/PID: 000-372-650), be exempted from the minimum parcel frontage requirement in accordance with Section 512 of the Local Government Act; and 2. That Development Variance Permit No. DVP24H03 (12421 Rocky Creek Road/ PID: 000-372-650), be issued.

R7.

Report from the Development Services Division Re: Application No. ALR23E01 (4005 Rowe Road/PID: 009-649-557)

Recommendation

That it be recommended to the Board that Application No. ALR23E01 (4005 Rowe Road, PID: 009-649-557) for a subdivision along the Agricultural Land Reserve (ALR) boundary be forwarded to the Agricultural Land Commission (ALC) with the following comments:
1. With respect to Subdivision Option 1 – The CVRD advises that this option is inconsistent with the existing Official Community Plan policy and zoning and, therefore, is not supported;
2. With respect to Subdivision Option 2 – The CVRD advises that while this option is inconsistent with existing Official Community Plan policy, it is consistent with existing zoning which permits further subdivision; and
3. If the ALC authorizes a subdivision, the CVRD recommends that the ALC require the following as a condition of subdivision:
a. An access easement and covenant, in favour of the ALC, consistent with Access Route - Option 2 be registered with priority over Proposed Lot 1 in favour of Parcel A for residential and farm vehicle access, and over Parcel A in favour of Proposed Lot 1 for access to Rowe Road.

R8.

Report from the Development Services Division Re: Application No. RZ24E01 (3725 Glenora Road/PID: 004-928-105)

Recommendation	That it be recommended to the Board that the draft Zoning Amendment Bylaw for Application No. RZ24E01 (3725 Glenora Road, PID: 004-928-105), be prepared by staff and forwarded to the Board for consideration of 1^st, 2^nd and 3^rd readings.

R9.

Report from the Development Services Division Re: Application No. RZ23G02 (11170 Branksome Road/PID: 000-433-306)

Recommendation

That it be recommended to the Board:
1. That a Zoning Amendment Bylaw for Application No. RZ23G0 (11170 Branksome Road, PID: 000-433-306), be prepared and forwarded to the Board for consideration of 1^st and 2^nd reading.
2. That prior to consideration of adoption of the Zoning Amendment Bylaw for Application No. RZ23G02 (11170 Branksome Road, PID: 000-433-306):
a. A comprehensive septic report be prepared by a Registered Onsite Wastewater Practitioner or Professional Engineer that includes a site plan detailing the location of all underground wastewater infrastructure and, certifies that the existing wastewater infrastructure is capable of supporting the dwellings in which they are intended to serve;
b. That payment of the secondary suite capacity fee of $1,500 to the CVRD Utilities Division be received.
3. That prior to consideration of adoption of the Zoning Amendment Bylaw for Application No. RZ23G02 (11170 Branksome Road, PID: 000-433-306), a covenant be registered requiring submission of a stormwater management plan by a Professional Engineer prior to subdivision and installation of onsite stormwater management infrastructure prior to construction.
4. That a public hearing not be held for Application No. RZ23G02 (11170 Branksome Road, PID: 000-433-306), and that notice be undertaken in accordance with Section 467 of the Local Government Act.

9.	UNFINISHED BUSINESS

10.	NEW BUSINESS

11.

QUESTION PERIOD

The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. We request that your question is presented in a friendly and respectful manner. Your cooperation in maintaining a safe, respectful and orderly environment is greatly appreciated.

12.

CLOSED SESSION

Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.

CSM1 – Closed Session Electoral Area Services Committee Minutes of July 17, 2024

CSR1 – Law Enforcement {Sub (1)(f)} and Potential Litigation {Sub (1)(g)}

13.

ADJOURNMENT

Motion to adjourn.

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