Wednesday, May 1, 2024
Board Room
175 Ingram Street, Duncan, BC
1:30 PM
LAND ACKNOWLEDGMENT
I would like to recognize that the CVRD is (we are) on the unceded territories of the Quw'utsun, Malahat, Ts'uubaa-asatx, Halalt, Penelakut, Stz'uminus, Lyackson, Pauquachin, Ditidaht & Pacheedaht Nations, whose people have walked gently here for thousands of years.
1.
APPROVAL OF AGENDA
Motion to approve the agenda.
2.
ADOPTION OF MINUTES
M1.
Electoral Area Services Committee Meeting of April 17, 2024
Recommendation
That the minutes of the Electoral Area Services Committee meeting of April 17, 2024, be adopted.
The Public Input Period is to offer the public an opportunity to comment on an agenda item before the Committee considers the item. The Public Input Period Procedure Policy allows for an allotment of 15 minutes, where the speaker is welcome to comment on any item(s) on the agenda up to a maximum of 3 minutes. This excludes items that are or have been the subject of a Public Hearing. The speaker should comment in a polite, calm, and courteous manner using respectful language, civility, and decorum.
5.
DELEGATIONS
6.
CORRESPONDENCE
C1.
Grant-in-Aid Request, Electoral Area A – Mill Bay/Malahat Re: Cowichan Green Community
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area A – Mill Bay/Malahat, in the amount of $250 be provided to the Cowichan Green Community to support the Cowichan Valley Climate Solutions Expo.
Grant-in-Aid Request, Electoral Area B – Shawnigan Lake Re: Cowichan Regional Visitor Centre
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area B – Shawnigan Lake, in the amount of $1,000 be provided to the Cowichan Regional Visitor Centre to support ongoing efforts to the Visitor Centre.
Grant-in-Aid Request – Electoral Area C – Cobble Hill Re: Cowichan Valley Primary Care Society
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area C – Cobble Hill, in the amount of $1,000 be provided to the Cowichan Valley Primary Care Society to assist with start-up funds for a non-profit society.
Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Cowichan Green Community
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $250 be provided to the Cowichan Green Community to support the Cowichan Valley Climate Solutions Expo at The Hub on May 25, 2024.
Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Cowichan Estuary Nature Centre
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $1,000 be provided to the Cowichan Estuary Nature Centre to assist in the costs of running the “Sea Squirts” program.
Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Frances Kelsey Graduation Committee
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $500 be provided to the Frances Kelsey Dry Grad Committee to support the Frances Kelsey 2024 Dry Grad Celebration.
Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Frances Kelsey Secondary School
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $1,500 be provided to the Frances Kelsey Secondary School for two $750 Bursaries for two graduating students that reside in Electoral Area D – Cowichan Bay to support their future education or training.
Grant-in-Aid Request, Electoral Area D – Cowichan Bay Re: Cowichan Secondary School
Recommendation
That it be recommended to the Board that a Grant-in-Aid, Electoral Area D – Cowichan Bay, in the amount of $1,500 be provided to the Cowichan Secondary School for two $750 Bursaries for two graduating students that reside in Electoral Area D – Cowichan Bay to support their future education or training.
Report from the Development Services Division Re: Application No. DVP24G02 (11193 Chemainus Road/PID: 000-284-041)
Recommendation
That it be recommended to the Board that Development Variance Permit No. DVP24G02 (11193 Chemainus Road, PID: 000-284-041), to reduce the front parcel line setback for the construction of an accessory building, be issued.
Report from the Development Services Division Re: Application No. RZ24B01 (Easter Seals)
Recommendation
That it be recommended to the Board that Application No. RZ24B01 (Easter Seals), be referred to the following external agencies:
1. Malahat Nation;
2. Tsawout First Nation;
3. Ministry of Forests;
4. Ministry of Environment and Climate Change Strategy;
5. BC Hydro;
6. Island Health (VIHA);
7. RCMP Shawnigan Lake;
8. Fisheries and Oceans Canada;
9. Shawnigan Village Waterworks;
10. Cowichan Tribes;
11. Te'Mexw Treaty Association;
12. Ministry of Transportation & Infrastructure;
13. Ministry of Water, Land and Resource Stewardship (Water authorizations);
14. B.C. Transit;
15. Cowichan Valley School District (SD 79);
16. Ministry of Water, Land and Resource Stewardship; and
17. Shawnigan Lake Volunteer Fire Department.
Report from the Development Services Division Re: Application No. RZ20E01 (5237 Koksilah Road/PID: 001-169-874)
Recommendation
That it be recommended to the Board that Application No. RZ20E01 (5237 Koksilah Road/PID: 001-169-874), be referred to the following external agencies and First Nations for comment:
1. BC Transit;
2. City of Duncan;
3. Cowichan Tribes;
4. Cowichan Valley School District (SD 79);
5. Duncan Fire Department;
6. Electoral Area E – Cowichan Station/Sahtlam/Glenora Advisory Planning Commission;
7. Island Health;
8. Ministry of Transportation and Infrastructure;
9. Ministry of Water, Land and Resource Stewardship; and
10. Royal Canadian Mounted Police.
Report from the Utilities Division Re: Inclusion into Cobble Hill Village Sewer System Service Area
Recommendation
That it be recommended to the Board:
1. That CVRD Bylaw No. 4205 (Cobble Hill Village Sewer Service Establishment Bylaw, 2018) be amended to include the properties described in the Cobble Hill Village Sewer System Service Area Certificate of Sufficiency dated March 5, 2024.
2. That the amendment to Bylaw No. 4205 be forwarded to the Board for consideration of three readings and, upon payment of the capacity connection fees, for adoption.
Report from the Inspections & Enforcement Division Re: CVRD Bylaw No. 4582 - Dog Regulation and Impounding Amendment Bylaw, 2024
Recommendation
That it be recommended to the Board that CVRD Bylaw No. 4582 - Dog Regulation and Impounding Amendment Bylaw, 2024, be considered for three readings and adoption.
Report from the Inspections & Enforcement Division Re: CVRD Bylaw No. 4587 – Development Application Procedures Amendment Bylaw, 2024 and CVRD Bylaw No. 4588 – Ticket Information Authorization Amendment Bylaw, 2024
Recommendation
That it be recommended to the Board:
1. That CVRD Bylaw No. 4587 – Development Application Procedures Amendment Bylaw, 2024, be considered for three readings and adoption.
2. That CVRD Bylaw No. 4588 – Ticket Information Authorization Amendment Bylaw, 2024, be considered for three readings and adoption.
Report from Emergency Management Cowichan Re: Community Resiliency Investment (CRI) FireSmart Grant 2024
Recommendation
That it be recommended to the Board on May 8, 2024, that a grant application for up to $1,300,000 be submitted to the Union of BC Municipalities (UBCM), Community Resiliency Investment Program - FireSmart Community Funding and Supports, with the CVRD as the primary applicant that will apply for, receive and manage the grant funding.
Report from the Strategic Initiatives Division Re: Local Area Plan Step 1 Visioning Report on Engagement & Communication and Step 3 Implementation Engagement & Communication Plan
The Question Period is an opportunity to offer the public to ask a question regarding the business of CVRD. The Question Period allows for an allotment of 15 minutes and is comprised of two parts. The first is reserved for questions directly related to agenda items. If there is time remaining, questions may be on a matter of public interest related to and in the CVRD jurisdiction. Each questioner is permitted to ask one question, plus one follow-up question related to the answer. The Question must truly be a question, and not a statement of opinion, or speech. Questioners must avoid personal references, insinuations, violent, offensive, or disrespectful remarks about another person; and unparliamentary language.
12.
CLOSED SESSION
Motion that the meeting be closed to the public in accordance with the Community Charter Part 4, Division 3, Section 90, subsections as noted in accordance with each agenda item.
